Accounts Payable Assistant

Description

JOB TITLE: Accounts Payable Assistant

DEPARTMENT: Finance

REPORTS TO: Accounting Manager

POSITION STATUS: Non-Exempt-Full-time - 40 hours per week

SALARY: $25-$27 per hour

DESCRIPTION:

StarVista is a 501(c)(3) nonprofit organization that has helped people of all ages throughout San Mateo County navigate life challenges for over 55 years. Our mental health, crisis intervention, youth housing, substance use, and early childhood services help thousands of individuals each year. StarVista’s services are rooted in strength-based, holistic practices and center diversity, equity and inclusion to ensure anyone who comes to StarVista can access support. StarVista’s values of respect, passion, partnerships, accountability, innovation and integrity foster an agency culture of support and growth.

POSITION PURPOSE AND OBJECTIVES:

Assist the Accounting Manager I the day-to-day Accounts Payable function and other accounting related tasks, ensuring the authenticity of the financial statements produced monthly and year to date.

Requirements

ESSENTIAL JOB FUNCTIONS:

• Prepare check requests, gather documentation and authorization, prepare allocation of expenses in appropriate GL accounts for each check request, and performs check runs for any accounts payable related invoices and reimbursements.
• Prepare reports, check register and invoice distribution reports for the Director of Finance and Accounting.
• Acts as a backup for the Accounting Manager.
• Oversees the tracking and collection of travel and mileage reimbursement forms and receipts.
• Keep track of agency credit card receipts and perform credit card reconciliation.
• Follows up with vendors/employees when there are issues that need to be resolved.
• Provides receipts and other documents to Accounts receivables team needed for billing.
• Keep track of vendors’ W-9 form and assist in processing 1099.
• Maintains accounts payable filing system
• Completing special projects and other duties as assigned.

MINIMUM QUALIFICATIONS:

• Ability to work as a team member of the Finance Team to accomplish tasks supporting the agency’s mission
• Associate Degree or Bachelors Degree in Accounting or Business Administration Degree preferred but not required
• 1-2 years of experience in Accounts Payable
• Computer Literate, Intermediate knowledge of MS Excel and MS Word and Outlook
• Excellent written and oral communication skills
• Ability to work with minimum direct supervision

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Ability to work as a team member and well-developed interpersonal skills
• Ability to handle multiple tasks with minimum supervision
• Support for agency mission, vison, and core values
• Flexibility in meeting changing priorities as the work requires
• Able to make logical and sound decisions for appropriate and effective results
• Well organized, dependable, punctual, and able to consistently produce accurate work.

BENEFITS: *Benefits applicable only to benefit eligible employees working 20+hours per week on a prorated basis

• Medical
• Dental
• Vision
• Basic Life & AD&D 
• Flexible Spending Account / Dependent Care Spending Account
• Employee Assistance Program
• Retirement Plan (non-matching)
• Sick Time
• Vacation Time
• Holiday Pay 
• Birthday Floating Holiday

We encourage you to apply if you think you would be a great fit but do not meet the preferred education/experience level. We welcome folks from all backgrounds and lived experiences and would love to learn more about how you may be a great fit for this role.

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