Financial Management Analyst I - Marcus Center for Cellular Cures

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Duke University’s Marcus Center for Cellular Cures (MC3) has an immediate opening for a Financial Analyst I in our GMP Manufacturing Laboratory.

Our Vision: To live in a world where every person has access to high quality and effective cell based therapies

Our Mission: Together we design, develop and deliver the highest quality cellular therapies to improve health

More information is available at the following link: https://marcuscenter.duke.edu/

Occupational Summary

Create and submit purchase orders for supplies and services for the Carolinas Cord Blood Bank (CCBB) in the Marcus Center for Cellular Cures (MC3) and for other programs in MC3. Set up standing purchase orders and service agreements as needed. Troubleshoot problems with orders until goods are received.

Work Performed

Create and submit purchase requisitions for supplies for the Carolinas Cord Blood Bank (CCBB) in the Marcus Center for Cellular Cures (MC3), and for other programs in MC3. Follow up until completion of purchase order (PO) and delivery of product. Track status of orders in the Duke system and follow-up with Duke Procurement until POs are issued. Troubleshoot problems with vendors regarding backlogs. Regularly follow up on orders to estimate delivery dates and help anticipate inventory issues so that alternative plans may be developed.

Set up standing Purchase Orders for the CCBB as needed. Coordinate and follow-up with vendors to have all necessary paperwork in place to generate the standing purchase order. Track status of process in Duke Systems until standing purchase order is put in place. Ensure the applicable standing PO number is used by vendor in their invoices

Process orders for service agreements. Interact with vendor to set up all the required paper work in the Duke system, including setting up the vendor in the Duke system and generating the applicable Research Service Agreement. Set up the service agreements and track expiration dates for timely renewal without service disruption.

Work with MC3 Finance Team as needed to troubleshoot problems with account payables, following up with vendors and Duke Procurement for problem resolution.

Cover for other Financial Management Analysts in the team during periods of vacation or scheduled time off.

Other duties as deemed appropriate by MC3 Leadership.

 

Preferred Skills

•         Attention to detail

•         Customer oriented

•         Good communication skills

•         Self-driven

•         Dependable

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

 

Minimum Qualifications

 

 

Education

Work generally requiresa Bachelor's degree in Accounting, Economics or a related business field.

 

Experience

 

No experience required for candidates who possess a Bachelor's degree in a field of study related to the specific position.

 

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

 

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all indivi