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Organization:

Finance-Acad/Res Spec Proj

Job Summary:

JOB SUMMARY
The Financial Analyst-Effort Reporting Associate is responsible for reviewing and entering payroll accounting adjustments for changes identified in the effort certification. This role ensures compliance with federal regulations and institutional policies by ensuring the accuracy of reported effort and providing support to staff involved in the effort reporting process and payroll-related activities.

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Key Responsibilities

Effort Report Review and Related Activities:

• Enter payroll accounting adjustments centrally for changes in effort certification as needed
• Review submitted effort reports for accuracy and completeness
• Ensure that reported effort aligns with payroll records and grant allocations
• Perform manual Reconciliation of certification data vs. GL data
• Request recertification of prior periods as needed

Compliance and Verification:

• Verify that effort reporting complies with federal regulations and institutional policies
• Conduct regular audits of effort reports to identify and resolve discrepancies
• Maintain accurate and up-to-date records of effort reporting documentation

Support and Training:

• Provide support, training, daily office hours, help desk tickets
• Review and provide input for training materials and resources
• Participate in testing as requested for Workday payroll-related items

Communication and Coordination:

• Collaborate with the finance and grants management teams to ensure alignment and accuracy in reporting
• Respond to inquiries and provide assistance in resolving issues related to effort reporting

Process Improvement:

• Assist in the development and implementation of process improvements to enhance the efficiency and accuracy of effort reporting
• Stay informed about changes in federal regulations and institutional policies related to effort reporting

Other Duties:

• Perform other related duties as assigned to support the overall function of the department.

Qualifications

Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

Experience: Prior experience in effort reporting, research administration, or grant management is a plus.

Skills:

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to interpret and apply federal regulations and institutional policies.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.

Working Conditions:

• Fully remote.

TECHNICAL CAPABILITIES
• Project Management (Intermediate): Planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives.
• Problem Solving (Intermediate): Uses critical thinking and process improvement i.e. coaches and mentors development of problem statement, describes current state, identifies root causes, creates future state, coaches and mentors development of solutions and action plans with a sustainability plan. Applies appropriate tools to address issues.
• Financial Analysis (Intermediate): The process of evaluating businesses, projects, budgets, etc. to determine their performance, stability and profitability.
• Written Communication (Intermediate): Demonstrates the ability to write clear, detailed, and comprehensive status reports,