Administrative Assistant - Corporate Affairs

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, Twitter, and Instagram.
 

The Administrative Assistant role entails providing support to a team of professionals in Blackstone’s Global Corporate Affairs group which includes Public Affairs, Marketing and ESG. This team manages internal and external communications for the firm, including interactions with media.

Responsibilities include:

• Managing calendars including scheduling appointments, confirming meetings, coordinating with other assistants

• Answering calls and act as gatekeeper

• Acting as back-up support for other senior members of the team

• Booking conference rooms for internal and external meetings; meeting and greeting guests, and registering them in the visitor’s system

• Completion of detailed expense and out of pocket reports including tracking receipts and project codes

• Entering and maintaining contacts in Outlook

• Coordinating travel arrangements including flights, visas, cars, hotels, and other reservations

• Creating and/or proofing briefing memos for media engagement

• Maintaining and organizing files

• Working on various ad-hoc projects

Qualifications:

Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.

The successful candidate must have:

• Strong communication skills

• Highly organized with strong attention to detail

• Team player – enthusiastic and personable

• Ability to multi-task and prioritize completing tasks and meeting deadlines

• Perform duties with the highest level of confidentiality and integrity

• Experience with coordinating travel arrangements

• Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)

• Familiarity with Concur is preferred

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position.  Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range:

$70,000 - $130,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Additional compensation: Base salary does not include other forms of compensation or benefits offered in connection with the advertised role.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, co