Senior Specialist, Conference & Events (Healthcare Consulting) - Hybrid

About Sellers Dorsey

Sellers Dorsey is a healthcare impact strategy firm focused on improving care access, quality, and outcomes for our nation’s most vulnerable populations. We work with providers, managed care organizations, state entities, and others, to design, implement, fund, and optimize sustainable programs that deliver maximum impact to underserved communities. Built on decades of experience in Medicaid, our team includes former state Medicaid directors, healthcare policy experts, health plan execs, and hospital leaders who know how to navigate the complexities of the system and find creative, impactful solutions that drive the greatest impact for the individuals and communities that need it most.

About the Role

Sellers Dorsey is seeking a new Senior Specialist, Conference & Events for the Philadelphia office. Sellers Dorsey sponsors over 75 industry conferences and events each year. Each conference is unique and requires detailed management of attendee registrations, sponsorship deliverables, packing and shipping logistics. As the Senior Specialist, Conference & Events, you will collaborate with the Associate Director, Events and Association Partnerships and other members of the Marketing Team to identify show strategies, KPIs, audience type and size, and specific materials needed, as well as internal communication methods needed to prepare each business unit for success. With multiple services and products within the Sellers Dorsey umbrella, it is important to be proactive, stay organized, understand the differences in show sizes and audiences, and have knowledge of what products are appropriate for each event to be successful in this role. You will work closely with the Conferences Team to coordinate attendee registrations, the shipment of conference booths and supplies and will travel as needed to assist with setting up and working at the exhibit booth.

Key Responsibilities

• Conference Materials: Organize promotional materials and maintain up-to-date inventory of all promotional items, conference signage, and conference collateral.
• Coordinate Conference Deliverables: Assign appropriate materials based on conference audience, products, and business unit – ensuring the correct display, collateral, tablecloth, etc. is shipped for each conference.
• Sponsorship Coordination: Work closely with the Associate Director, Events and Association Partnerships to ensure all conference sponsorship items are managed. This includes submitting logos, advertisements, firm descriptions, website links, etc. to conference organizers and via show portals.
• Budget and Expenses: Collaborate with the Associate Director, Events and Association Partnerships to track and report on the conference budget. This role would manage submitting conference expenses and invoices to the accounting department, as well as assisting with monthly expense reports.
• Exhibit Booth: Represent the firm at select conferences, setting up the booth display and collateral/swag, maintaining the area in a professional manner.

Key Qualifications

• Bachelor's degree preferred.
• 2 – 5 combined years of experience in an event administration, marketing, or conference role.
• Experience managing multiple events simultaneously and meeting overlapping deadlines while maintaining a positive attitude.
• Previous project and task management experience, preferably in Asana, is strongly desired.
• Knowledge of healthcare and/or Medicaid preferred
• Strong experience with Microsoft Office.
• Detail-oriented with the ability to coordinate and track many moving pieces.
• Excellent communicator with experience articulating details to different audiences.
• Strong people skills and ability to interact with a variety of stakeholders, both internal and external.
• The ability to work effectively and succeed independently or as part of a team.
• Proactive and highly self-motivated individual with a strong work ethic and excellent time management skills.

Other Requirements

• Strong problem solving and troubleshooting skills with the ability to exercise mature judgment.
• Highly efficient, flexible, and motivated.
• Excellent analytical and organizational skills.
• Ability to lift files and