Jobs and Careers

Production Coordinator

United Statesfull_timeVerifiedPosted 18 Dec 2025

💰 $100,000/yr($90,000/yr – $100,000/yr)

About the role

About Us:

Advanced Systems Group, LLC enables creativity through better technology and operations for media creatives and content owners. From acquisition to delivery, on-premises or in the cloud, ASG ensures our clients’ success through tailored solutions. One of North America’s largest Media and Entertainment Technology and Operations suppliers, we provide engineering services, physical and cloud integration, training, support, and managed services. Our Managed Services deliver customized operations and services for all phases of media production, including creative and engineering. Founded in 1997, and providing nationwide services, ASG has teams based in North America, South America, and Europe.

We are looking for:

ASG is seeking an experienced Production Coordinator to join our Cupertino,CA-based team. This role is responsible for supporting event and production workflows, ensuring documentation is accurate, schedules are managed, and productions are executed successfully. The Production Coordinator will collaborate with clients, crew, and internal teams to ensure seamless event delivery. Key Responsibilities

Participate in the client reservation workflow; communicate all show-related information to the production team.
Meet with customers for pre-production calls and ensure all requirements are captured.
Schedule crew for upcoming shows and events; cross-reference calendars to ensure availability and accuracy.
Monitor production schedules, updating and modifying as needed.
Prepare and maintain event-specific documentation for operators, ensuring all details are current.
Coordinate with the production team to confirm that customer assets are requested and received prior to event day.
Maintain an event history database to quantify activity and provide proactive support for repeat clients.
Track and update event-related data for reporting and metrics.
Identify and escalate issues proactively to ensure smooth execution.
Stage manage shows as needed.
Provide support to Production Coordinators in other regions when required.

Qualifications & Experience

5+ years of production coordination experience.
Strong organizational skills with the ability to manage multiple simultaneous projects.
Excellent attention to detail and ability to follow through on commitments.
High level of professionalism and ability to remain composed under pressure.
Experience with document collaboration and process documentation.
Proficiency with Apple Keynote, Pages, and Numbers; mastery of macOS and iOS.
Experience with Shortcuts and scripting a plus.
Familiarity with scheduling software a plus.
Ability to work on-site in Cupertino, Ca, 5 days a week.
Flexibility to work daytime, evening, and weekend hours as required by show schedules.

Compensation & Benefits: This full-time role offers a salary of $45-50hr depending on experience. At Advanced Systems Group, we prioritize an inclusive work environment and offer a variety of benefits to support our diverse team, including:

Comprehensive medical coverage with 3 different plans to fit your needs, and 100% of the employee medical premium covered by ASG.
Discounts on health and wellness programs, plus savings on travel and more.
Voluntary benefits including disability, accident, critical illness insurance, and pet insurance.
Employee Assistance Program offering counseling, financial coaching, and more.
Paid time off to relax and recharge.
Additional benefits to help you plan for the future, like life insurance and 401k.