Financial Operations Specialist 2

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Job Title:

Financial Operations Specialist 2

Department:

Public Health | College Administration

The College of Public Health (CPH) is seeking a Financial Operations Specialist 2 to join the College Business Office.  This position provides financial, post-award, and operational support to assigned divisions, faculty, and staff, while working collaboratively with senior business office staff.

The Financial Operations Specialist supports moderately complex financial activities including sponsored projects, general ledger transactions, budget support, procurement, payroll, compliance, and financial reporting.  This role applies working knowledge of university and sponsor policies and procedures to ensure accurate processing, compliance, and timely customer service, with guidance and oversight from senior staff as needed.

The successful candidate will be service-oriented, detail-focused, and committed to supporting faculty and staff, and contributing to a collaborative, team-based business office.

Essential Duties and Responsibilities

50% - Procurement, Payroll & Operational Oversight

• Provides guidance and support for procurement and travel transactions from initiation through completion.
• Performs transaction entry and review functions, as assigned, for requisitions, spend authorizations, expense reports, payroll transactions, journals, transfers, deposits, and accounts payable, in compliance with internal controls and delegated authority.
• Serves as liaison with central university offices including the Travel Office, Procurement Shared Services, Accounts Payable, Bursar, Shipping & Receiving, and HR, as assigned.
• Supports PCard administration and compliance for assigned units.
• Assists with consultant processing and vendor setup in Workday.
• Supports payroll-related Workday transactions, including costing allocations, payroll adjustments, and period activity pay, in collaboration with faculty and business units.
• Assists with faculty effort summaries and off-duty compensation processing to ensure accuracy and compliance.

35% -

Financial Management & General Ledger Oversight

• Processes and supports financial transactions across a variety of fund types, including General, Contract, Grant, Endowment, Development, and Earnings funds, as assigned.
• Completes monthly reconciliations and account reviews under established procedures; identifies discrepancies and works with senior staff to resolve issues.
• Assists with month-end and year-end close activities.
• Prepare routine financial reports and budget-to-actual comparisons for faculty and leadership review.
• Monitors fund balances and alert senior staff of potential issues or concerns.
• Initiates and processes journal entries, cost transfers, accounting adjustments, and deposits in accordance with internal controls.

Sponsored Projects & Internal Awards: Post-Award Administration

• Provides post-award financial support for assigned grants and internal awards, including expenditure monitoring and reconciliation.
• Assists with preparation and distribution of periodic project fiscal reports.
• Reviews expenditures for allowability and compliance with sponsor and university guidelines; escalates concerns as appropriate.
• Supports expenditure forecasting and budget tracking for sponsored projects.
• Assists with personnel appointments on