Secretary, Pharmacy Services - 16 hours/Part time- Four 4 hour days

Gaylord Specialty Healthcare is a health system dedicated exclusively to medical rehabilitation. We provide inpatient and outpatient care for people at every point in their journey from illness or injury to the most advanced state of recovery they can achieve. Our Mission: To enhance health, maximize function, and transform lives. Our values: Integrity, Compassion, Accountability, Respect and Excellence. These values guide us in providing quality patient care and transforming the lives of our patients.

SUMMARY: 

The Secretary will report to the Director of Pharmacy Services and perform a full range of secretarial, clerical and data entry responsibilities; to include

Maintain Outlook calendar, meeting coordination, and appointment schedule(s); Screen incoming calls and correspondence and respond independently when possible

Prepare and maintain monthly PowerPoint Presentations, meeting agendas and minutes.

Maintain and prepare payroll and scheduling in the UKG/Kronos system.

Maintain databases and prepares Excel reports/spreadsheets for both internal and external reporting and regulatory requirements

Handle mail distribution; Submit invoices for approval; 

Prepare variety of reports, letters, memorandums, correspondence, meeting minutes, and presentations from a variety of sources; 

Arrange programs, events, or conferences by arranging for facilities, caterer, issuing information or invitations, coordinating speakers, and arranging travel plans

Coordinate preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings; Act as custodian of corporate documents and records

Participate in a variety of project team activities and responsibilities; assist in various clerical administrative projects; Complete routine copying, faxing, and maintenance of administrative files, policies and records.

Coordinate archiving and retrieval of files in accordance with established records and retention processes

Order and organize office supplies and forms; create and maintain database and spreadsheet files

Track clinical certifications and licenses and other duties  as assigned.

QUALIFICATIONS;

*High School Diploma or GED required; Associate’s degree preferred

*3-5 years of administrative experience; medical administrative assistance preferred

*High level of proficiency in use of PCs and maintenance of various technical databases required

*Proficiency in Outlook and Microsoft Office Suite, including PowerPoint and Excel, required 

*Ability to compose meeting minutes required 

*Working knowledge of medical terminology preferred

HOURS:

Monday - Friday Four 4 hour shifts

 

We are an Equal Opportunity Employer M/F/D/V