Executive Coordinator

Description

For over 25 years, MSNW has provided janitorial, landscaping, and maintenance services to commercial facilities in the Pacific Northwest. We pride ourselves on fostering a strong company culture, developing employees, and providing exceptional service to our clients.

At MSNW, we don’t just offer jobs – we create opportunities. If you’re highly organized, adaptable, and looking to work in a fast-paced environment, we invite you to join our dedicated team.

Job Overview

The Executive Coordinator is a pivotal role that supports the CEO by managing both executive and personal operations. This individual serves as a trusted partner, ensuring seamless day-to-day functioning of the CEO’s professional, personal, and household responsibilities. This role requires exceptional organizational skills, discretion, adaptability, and the ability to manage a wide variety of tasks with efficiency and professionalism. 

As the Executive Coordinator, you will oversee schedules, communications, household management, special projects, and serve as a key liaison between the CEO, internal teams, and external stakeholders. Your proactive approach and resourcefulness will play a critical role in enabling the CEO to focus on strategic priorities. 

Key Responsibilities

Executive Operations

• Act as the primary point of contact for the CEO, managing communications, prioritizing emails, calls, and meeting requests. 
• Oversee and maintain the CEO’s professional calendar, including scheduling, rescheduling, and prioritizing appointments. 
• Prepare for meetings by gathering relevant materials, drafting agendas, and ensuring follow-up actions are tracked. 
• Coordinate complex travel arrangements, including professional and personal itineraries, accommodations, and transportation. 
• Manage special projects and initiatives, ensuring timely and high-quality delivery. 
• Handle sensitive information with discretion and professionalism. 

Personal Operations

• Manage the CEO’s household operations, including scheduling maintenance, coordinating with staff, and overseeing vendors or service providers. 
• Organize personal appointments, errands, and reservations to ensure a smooth personal schedule. 
• Assist with event planning, including personal celebrations, family gatherings, and social engagements. 
• Ensure the CEO’s personal life and professional obligations are seamlessly integrated and aligned. 

Organizational Leadership

• Collaborate with internal teams to ensure operational efficiency and resolve any cross-departmental challenges. 
• Serve as the CEO’s liaison to internal and external stakeholders, fostering strong relationships and clear communication. 
• Create and maintain organizational systems for both personal and professional files, projects, and information. 
• Monitor and manage budgets for household and personal expenses, tracking and reporting expenditures as needed. 

Lifestyle & Digital Presence

• Manage the CEO’s social media presence, including content creation, scheduling posts, and engaging with followers. 
• Provide recommendations on enhancing the CEO’s personal and professional digital strategy. 
• Research trends, tools, and best practices to optimize the CEO’s lifestyle and operational efficiency. 

Requirements

Qualifications & Requirements

Required Skills & Experience

• 5+ years of experience in a Lifestyle Coordinator, Household Manager, Executive Assistant, or similar role. 
• Bachelor’s degree in Business Administration, Communications, or a related field. 
• Exceptional organizational, multitasking, and time-management skills. 
• High level of discretion and confidentiality when handling sensitive information. 
• Tech-savvy, with proficiency in Microsoft Office Suite, Google Workspace, and project management tools. 
• Strong written and verbal communication skills, with the ability to interact with diverse stakeholders. 
• Proven ability to manage personal and professional tasks simultaneously with a calm and proactive approach. 

Preferred Qualifications

• Experience managing household operations, personal staff, or family offices. 
• Familiarity with customer service or ticketing systems. 
• Expertise in managing social media accounts or digital engagement strategies. 
• Background in event planning or hospitality management. 

What We Offer

• A dynamic and supportive work environment where your contributions are highly valued. 
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