Staff Accountant & Payroll Manager

Company Description

Fort Walton Machining, Inc. was formed in 1987 as a special custom manufacturing operation specifically to service Eglin Air Force Base and its prime contractors. It began as a small cell with only two employees, but its mission even then, as it is now, was to provide highly technical, precision machining with zero defects delivered on time to its customers' complete satisfaction. Commitment to that mission rapidly earned the company its reputation for "walking the walk" not just "talking the talk". As evidence of this, Fort Walton Machining became a certified "Dock to Stock" supplier for one of its major customers as early as 1991.

Certified to AS9100 Quality Standards as well as government and military quality standards MIL I 45208A, the company was heavily involved in the Air Force AMRAAM project from 1991 to 1993. The vision always was to expand into commercial markets as well as to continue serving the military and its primes. Early in 1995 the company formed a business alliance with a major corporation involved in the medical industry and this alliance led to further business with their associates in the British Isles and Japan. As a result of these rich experiences Fort Walton Machining is an international service company, capable of accommodating customers all over the world. As part of Fort Walton Machining, you will continue our legacy to provide a top-notch service to our customer.

Job Description

Summary:  The staff accountant is responsible for assisting the Controller in maintaining accurate and timely financial reporting; ensuring acceptable levels of internal control, ensuring compliance with all federal, state, and local regulations.  For this role, the emphasis is placed on the management of Payroll and Accounts Receivable.

Essential Duties and Responsibilities include the following:  Other duties may be assigned.

·         Monitor, prepare, and communicate financial reports as required.

·         Utilize and maintain time and attendance system and process, daily, weekly, and bi-weekly and related information to include verifying payroll information, recording earnings/deductions, etc.

·         Prepare and input all required payroll journal entries.

·         Maintain responsibility for the daily Accounts Receivable credit, billing, and collection process.

·         Monitor payment requirements on customers and process deposits.

·         Complete collection calls on each appropriate outstanding accounts and maintain collection files on each outstanding issue.

·         Review and approve the transfers daily and communicate to Controller any deviation from established accounting policies and procedures.

·         Handle customer inquiries in a professional and timely manner, provide customers with accurate invoices and statements.

·         Process returned checks and credit card chargebacks.

·         Maintain an efficient collection process to include organized filing and tracing system, issuing letter, monitoring returned checks and charge backs.

·         Update daily revenue reports for internal distribution.

·         Keep management aware of any unusual operation or financial occurrences and/or significant deviations.

·         Reconcile invoices against ledgers to ensure accuracy of invoicing.

·         Assist in monthly close process by posting journal entries that are related to daily/monthly responsibilities.

·         Support year end close and W-2 processing.

·         Manage reconciliations for benefits.

·         Verify time sheets.

·         Answering employees’ questions and concerns regarding payroll

·         Calculate payable hours, bonus, taxes, and deductions.

·         Processing new employees, promotions, and terminations.

·         Issuing and delivering paychecks to employees.

·         Maintaining and updating payroll.

Qualifications

Qualifications and Skills

Three - five years’ experience as a Payroll Clerk.

One year experience as an Accounts Receivable clerk.

 Physical Demands 

Majority of time is in a sitting position in front of a computer or in meetings, with the rest of the time in a walking or standing position. Occasionally lifting and/or moving of objects <25 pounds.

Additional Information

ANNOUNCEMENT

As a federal contractor, Fort Walton Machining Inc is required to comply with the Presidential Executive Order 14042 – Executive Order on Ensuring Adequate COVID Safety Protocols for Federal Contractors (“EO”). The EO requires all covered workers of a federal contractor to be fully vaccinated by December 8, 2021, unless a medical or religious accommo