Senior Payroll Administrator

Description

JOB SUMMARY:

The Senior Payroll Administrator is responsible for maintaining the integrity of payroll processes to ensure accurate and timely payroll for New World Medical Employees and in compliance with all state and federal regulations. This role will be responsible for streamlining and establishing a sustainable foundation of payroll processes, while supporting a fast paced and high growth environment. 

Requirements

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Analyzes, audits, reconciles and resolves complex payroll processing and employee payroll issues to ensure smooth payroll processing
• Ensures payroll reporting, policies and payments are compliant with company policy, Generally Accepted Accounting Principles (GAAP), and applicable regulations
• Researches and interprets applicable regulatory requirements and resolves tax, withholding, garnishment, and wage/hour issues for payroll processing
• Responds to auditing and regulatory inquiries
• Creates standard operating procedures, prepares journal entries and accrual schedules for payroll and benefits.
• Reconciles balance sheet accounts related to payroll taxes & benefits 
• May work with system programmers and/or vendor to achieve solutions or administer company payroll system with outside service provider
• Consistently, accurately process payroll for 200+ employees
• Manages workflow as prescribed to maximize efficiency
• Audits timesheets accurately to ensure wages and benefits are properly distributed
• Calculates the correct amount incorporating overtime, deductions, bonuses etc. 
• Participates in month-end closing and financial audits
• Processes 401(k) elections, sets up deductions and monitors reports to ensure proper deductions are taken and reported
• Conducts year-end reporting for W-2s, etc.
• Receives approval from upper management for payments when needed
• Prepares and execute pay orders through an electronic system or distribute paychecks
• Administers statements of payment to personnel either electronically or on paper
• Processes taxes and payment of employee benefits
• Keeps track of hour rates, wages, compensation benefit rates, new hire information etc.
• Addresses issues and questions regarding payroll from employees and superiors
• Prepares reports for upper management, finance department etc.
• Communicates with HR teams to make necessary changes/updates to accounts
• Multi-state payroll registration and processing 

KNOWLEDGE, SKILLS AND ABILITIES:

• Solid understanding of accounting fundamentals and payroll best practices
• Extensive knowledge of Federal and California employment law
• Very good knowledge of legislation and regulations of the field
• Trustworthy and ability to maintain a high degree of confidentiality
• Ability to perform detailed work with a high degree of accuracy 
• Excellent organizational, verbal and written communication skills

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Business, Accounting, Finance or related field required 
• 3-5 years of experience in processing payroll
• Proven experience as Senior Payroll Administrator 
• Significant experience in multi-state payroll processing
• Intermediate knowledge of MS Word, Outlook, and Excel (pivot tables and VLookup)

PHYSICAL REQUIREMENTS:

• Must be able to remain in a stationary position at least 50% of the time, including sitting at a desk and working on a computer. 
• Occasionally move about inside the office and travel to and from office buildings. This may include, but is not limited to, bending and walking. 
• Must be able to operate a computer and other office productivity machinery, such as a computer printer, computer      keyboard, calculator, etc. 
• Occasionally lift up to 15 pounds. This may be performed with reasonable accommodation. 
• Ability to listen and speak with others. Must be able to exchange accurate information in these situations. 
• View and type on computer screens for long periods of time. 

This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned.