Senior Accounts Payable Coordinator

The Legal Aid Society, the nation’s largest and oldest public defense and civil legal services provider is dedicated to a simple yet powerful mission: ensuring that no individual is denied the right to equal justice.  For 148 years, we have protected, defended, and advocated for those who have struggled in silence for far too long – working on the front lines and behind the scenes to offer the people we serve the exceptional legal services they deserve. Through our Civil, Criminal Defense, and Juvenile Rights Practices, we offer an unmatched depth and breadth of legal expertise to vulnerable New Yorkers every year in over 200,000 individual legal matters while also impacting millions with effective advocacy, impact litigation and legislative agenda. We are dedicated to blunting the impact of poverty on individuals, families, and communities.

 

The Senior Accounts Payable Coordinator plays a large role in the daily operations of the Accounts Payable department by processing vendor payments and purchase orders.

 

ESSENTIAL DUTIES/RESPONSIBILITIES

Accounts Payable Administration

• Record all Accounts Payable transactions in adherence to US GAAP on a timely basis
• Ensure all vendor information to record an invoice is entered accurately in Financial Edge
• Address and resolve vendor inquiries
• Provide excellent customer service with a sense of urgency to both vendors and LAS employees
• Process purchase orders
• Train temps and new hires
• Assist in delegating invoices and check requests submitted to the AP mailbox
• Process and pay vendor invoices
• Gather required documentation for various audits, including program and external audits.
• Provide ad-hoc trouble shooting and technical assistance to other AP team members.
• Assist in overseeing the efforts of gathering required documentation for various audits, including program and external audits
• Document and update Accounts Payable processes as necessary
• Work on monthly analyses for more complex vendors
• Special projects as requested

 

Professional Development and other duties as assigned

• Participate in continuous professional development
• Continuously learn about forms of bias in the workplace and demonstrate affirmative behaviors that support an inclusive work environment
• Other duties as assigned

 

QUALIFICATIONS

Required qualifications:

• A bachelor’s degree or a combination of 4+ years education or related work experience
• Intermediate knowledge of Excel, including creating and manipulating pivot tables, using basic formulas including various lookups, and ability to review large volumes of data
• Proficient in Microsoft Office Suite or related software

 

Preferred qualifications:  

• BA/BS degree in Accounting, Business Administration, or related field preferred
• Nonprofit experience preferred
• Financial Edge experience a plus

 

KNOWLEDGE, SKILLS, AND ABILITIES

 

Position Based Knowledge, Skills, and Abilities: 

• Knowledge of topical areas including accounts payable and related workstreams
• Demonstration or performance of specific skills
• Ability to successfully organize and track information or tasks to meet deadlines
• Experience in customer service

 

Organizational Knowledge, Skills, and Abilities:

• Commitment to Legal Aid Society’s mission to secure equal justice before the law for all New Yorkers
• Interpersonal and communication skills that enable healthy and productive working relationships
• Ability to perform duties with the highest regard for confidentiality, integrity, and respect
• Commitment to Legal Aid Society’s mission and values

 

Physical, environment, travel, and other duties required: 

• Mostly sedentar