Vehicle Fleet Administrator

EquipmentShare is Hiring a Vehicle Fleet Administrator 

EquipmentShare is searching for a Vehicle Fleet Administrator for our Corporate office in Columbia, MO.

About EquipmentShare

At EquipmentShare, we do things differently. We are more than a construction company and you are more than an employee. EquipmentShare, a nationwide construction technology and equipment solutions provider, is looking for skilled, curious hard-working problem solvers to add to our growing team. Despite our growing footprint, we run our company like a small business and put people first —which is why we offer a workplace like no other where team members collaborate, innovate and make meaningful contributions while accessing some incredible perks.

EquipmentShare is the fastest-growing, independently owned construction equipment rental company in the country. We serve dozens of markets across the U.S. and are on track to create a national footprint in every major market in the country in the next couple of years. 

Our expansion and customer retention is a validation of strong contractor demand for the smart jobsite technology we’ve built into our rental fleet. And it’s just the beginning of our journey to establishing a global presence.

Your Opportunity to Grow With Us

The EquipmentShare team is a close-knit group of professionals who all share an interest in providing a service and product that improves our customer’s experience. Above all, we care about building something people want, and the only way to do that is by assembling a skilled, passionate and talented team. Our mission is to improve productivity and efficiency throughout the entire construction industry, and our people are how we make achieving that goal possible.

We’re seeking a Vehicle Fleet Administrator who loves a challenge and wants the opportunity to grow with a fast-paced company. Industry competitors often have layers of tenured management that create barriers to career advancement. The opportunity for career growth is unparalleled at EquipmentShare, where you’ll find no shortage of challenging yet fulfilling work, chances to build new skills and supportive teammates who will push you to achieve your best.

Primary Responsibilities

• Champion the process of obtaining titles and registration for company vehicles, trailers, and heavy equipment at various EquipmentShare locations
• Oversee the overall fuel card process, including setting up new drivers, adding cards to new vehicles and monitoring fuel charges 
• Accurately document, store and keep organized all vehicle and trailer records 
• Maintain a transparent and consistent communication pathway between EquipmentShare branch employees and Fleet department to ensure their needs are met
• Create and provide reports to support the Fleet management team using Excel or Google Sheets (and other spreadsheet tools as needed)
• Review, analyze and confirm equipment/inventory purchases and leases
• Maintain inventory purchase and allocation spreadsheets
• Must have experience with Vlookups/Excel/Google Sheets
• DOT/DMV experience
• Previous fleet experience preferred 

About You 

Our mission to change an entire industry is not easily achieved, so we only hire people who are inspired by the goal and up for the challenge. In turn, our employees have every opportunity to grow with us, achieve personal and professional success and enjoy making a tangible difference in an industry that’s long been resistant to change. 

Before we bring on new team members, we take the time to really get to know them, their goals, strengths and natural talents, so we can place them in positions that fuel their passions, energy and motivation. We want our team members to experience a new level of fulfillment at work. Your only limitations are the ones you might place on yourself.    

Skills & Qualifications 

• You have knowledge of or experience working with the Department of Transportation and/or Department of Revenue
• An existing understanding of state-to-state titling and registration processing for vehicles
• Strong foundation in working with spreadsheets (Excel and Google Sheets), using Pivot Tables and generating reports
• The ability to work and collaborate with departments across the organization
• You pay high attention to detail and prioritize accuracy when completing your work
• You have exceptional organizational, time management and multitasking skills
• You’re a team player through and through
• Offer support to branch inquiries 
• Help manage vehicle inventory 
• Commun