Directorate Support Manager

Overview

Post Title:

Directorate Support Manager Grade VI

Post Status:

Specified Purpose Contact

Department

Neurocent  Directorate

Location:

Beaumont Hospital, Dublin 9

Reports to:

Directorate Business Lead

Salary:

Appointment will be made on Grade VI Officer Scale: (€57,898 - €70,734 LSI)

Hours of work:

35 hours full time

Closing Date:

12 noon on Thursday 09/07/2026

 

Beaumont Hospital has the right to close the job if there is a high number of applications.

 

Position Summary:

 

The Directorate Support manager is a key role managing and developing the day to day function of the clinical support staff in the Directorate. The post holder will work on behalf of the Business manager and the directorate management team as required.

Responsibilities

Principal Duties and Responsibilities:

• Management of staff training, development, performance etc.• Staff Recruitment, Contracts, Increments, monitoring and disciplinary intervention where necessary• Effective communication with clinical support staff , the directorate management team and corporate services• Change management including review and optimisation of work practices in conjunction with staff• Data management including auditing , data quality management and management information preparation and interpretation• Aware of the directorate KPI’s, goals and objectives and working with the directorate management team to achieve same• Identification and management of risks including escalation where necessary• Support and participation in directorate projects taking on a project management role where appropriate including validation

 

Operational management

• Responsible for the management of the Administrative Function of the Directorate ensuring the efficient and effective day to day running of the Unit, matching resources to need with flexibility to respond to workload pressures. • Responsible for the effective implementation of HR guidelines, policies and procedures in relation to the management and support of clinical support staff

 

Projects/Service Developments • Support the operational implementation of new service initiatives, including liaising with stakeholders, developing operational policies and guidelines as required. • Identifying opportunities for work process improvement , initiating and management of steps to achieve same • To lead projects which improve the quality of services provided to patients undertaking reviews of policies and procedures ensuring best fit for the directorate whilst ensuring they are in keeping with Beaumont Hospital’s protocols.

 

Human Resources/Workforce Planning

• To appropriately manage the clinical support resources to ensure that optimal service delivery is being achieved within headcount, preparing motivating and guiding individuals or groups towards hospital objectives. • To be accountable for the effective use of resources, alerting the Business Manager and Business Lead in respect of imminent budgetary overspends

• Maximise the contribution of staff by developing systems for performance appraisal, personal development, individual and organisational development • Ensure that the responsibilities and objectives for direct reports are clearly defined and understood – job descriptions and person specifications up-to- date. • In partnership with the HR, develop local strategies for the recruitment and retention of staff. • Act as a point of contact for staff on human resource issues in accordance with HR policies and procedures. • Be responsible for managing sickness and absence in accordance with hospital policy, performing analysis , highlighting trends and investigating same where necessary • Work with the appropriate areas to streamline directorates approach to recruitment, replacement etc.

 

Staff Development/Training • Be responsible for facilitating all staff to continue their education and personal development to support improved organisational performance. • Ensure the involvement of all staff through open and direct communication

 

Data Quality Management

• To ensure that the quality of data regarding all activity within the sphere of responsibility of the Directorate is of the highest quality and that individual managers and staff understand their roles and responsibilities with respect to data accuracy. • Prepare, validate and interpret data for auditing, service assessment for use within the hospital or externally.

 

Planning and Developme