Senior Assistant, Foundation Strategy Office, 2-year LTE

The Foundation

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.

The Team

The Foundation Strategy Office (FSO) is the primary function supporting the creation and evolution of our program-level strategies as well as exploring new paths to impact that align with our mission. This includes supporting the CEO, CFO, and Chief Strategy Officer in key accountabilities like strategy development, strategy revision, strategy performance measurement, portfolio management, and special initiatives to accelerate the impact of the foundation.

We are a close-knit team that places a significant emphasis on maintaining and growing our positive, humble, and intellectually curious culture. We believe that small groups of deeply committed team members can do phenomenal things. We encourage debate and discussion of tough issues and are committed to the success of our clients. We invest proactively in each other’s personal and professional growth.

*The posting deadline for this role is December 3, 2025, at 11:59pm PST.
 

Your Role

The Senior Assistant plays a vital role in providing comprehensive support to multiple principals, including no less than one director and one deputy director. This includes managing complex calendars, coordinating a high-volume of meetings across time zones, and ensuring leaders’ time aligns with key strategic priorities. Acting as a trusted partner, the Senior Assistant anticipates needs, resolves scheduling conflicts, and offers thoughtful recommendations to optimize productivity. In addition to core administrative responsibilities such as calendar management, travel coordination, and expense processing, the role contributes meaningfully to team operations and culture. This includes planning events and retreats, supporting knowledge management systems, and assisting in the team/division rhythm of business. With strong judgment, discretion, and a collaborative approach, the Senior Assistant is a central connector who helps ensure the smooth, efficient functioning of both individual leaders and the broader team.

Ideal candidates are self-motivated, proactive, and driven to support both principals and the team as a whole. They will have excellent attention to detail, responsiveness, and accuracy.

*This position is a limited-term position for 24 months and will report to the Deputy Director of Strategy, Planning, and Management. Relocation will not be provided.

What You’ll Do

Core Administrative Support

• Provide high-level administrative support by anticipating and managing competing priorities, proactively handling high volumes of complex emails, travel and expense report management, coordination of workflow and rhythm of business support, and fostering strong collaborative relationships with internal and external partners
• Leverage technology, Artificial Intelligence (AI), automation and digital tools to streamline support, ensuring efficiency and accuracy
• Support or lead knowledge management as needed

Calendar Management

• Provide proactive, strategic calendar management for principals (which includes leaders at the director level), aligning schedules with priorities and division goals, anticipating and continuously addressing calendar conflicts, prioritizing meetings effectively, coordinating complex cross-time-zone meetings, and managing time and communication; may also oversee team calendars, represent principals in routine matters, and support division-level decision-making
• Offer proactive thought partnership and specific recommendations to principal(s) re workload balancing and time management

Division/Team Support and Coordination

• Provide team support and coordination by organizing meetings and activities aligned with team goals to boost team effectiveness and culture
• Supporting team’s navigation of business operations through the practices of collaboration and information sharing
• Assist with the onboarding proces