DOC Kewanee LSRC Office Administrator III - Records

Position Title: Office Administrator III

Job Requisition ID: 48103 
Closing Date: 07/14/2025 11:59 p.m.
​Agency: Department of Corrections
Class Title: OFFICE ADMINISTRATOR III - 29993 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Starting Salary (Effective 7/1/25) $4,586/mo; CBA Applies; Full Range: $4,586-$6,186/mo
Job Type: Salaried
Category: Full Time 
County: Henry
Number of Vacancies: 1
Bargaining Unit Code: RC014
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

IDOC is seeking a highly motivated professional to oversee one of our facilities’ Records Office. The ideal candidate will possess excellent communication skills. Additionally, the person selected for the position should be able to work with interdepartmental staff and with other governmental and law enforcement agencies to carry out recordkeeping and legal duties. If interested in this opportunity, please apply according to the instructions listed on the job posting. We invite all qualified applicants to apply.
 

Essential Functions

• Processes, keyboards, and maintains records relating to the lawful commitment and release of individuals in custody assigned to the supervision of the Department through a review of Masterfile documentation, legal records, and sentencing imposed by the courts.
• Serves as working supervisor.
• Serves as institutional liaison with the Prisoner Review Board.
• Serves as liaison between the facility, Judges, States Attorney’s, Corrections Legal staff, Attorney General’s Office, Information Services, Chief Record Office, County Jails, and family members of individuals in custody.
• Responds to requests for clarification from individuals in custody regarding sentence calculations.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two (2) years of study at a secretarial/business college and one (1) year of office experience; or completion of high school and three (3) years of Office Assistant experience; or three (3) years independent business experience.
• Requires ability to keyboard accurately at 30 wpm

Preferred Qualifications

• Prefers at least