Executive Assistant Senior, Talent Acquisition

Department:

10624 Advocate Aurora Health Corporate - Talent Acquisition

Status:

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

This is a hybrid role which will require some occasional on-site travel across the Illinois, North Carolina, and Wisconsin footprint of the Advocate Health enterprise. Monday-Friday business hours.

Pay Range

$34.90 - $52.35

Provides, initiates, and prioritizes a variety of complex, diversified, confidential, and comprehensive administrative support to senior executives requiring a broad knowledge of the system's policies and practices. Communicates with highly visible customers and leadership throughout the system. Performs reception, schedule planning and coordination, word processing, document distribution and development, file maintenance, and research/presentation of office related materials. Uses judgment and discretion to solve a variety of complex office related situations and conflicts and plans/expedites workflow in the office.

Major Responsibilities:

• Schedules, maintains, and prioritize executive calendars for appointments, meetings, and travel. Plans and organizes the administrative aspects such as agenda preparation, site selection, food/beverage selections, audio-visual arrangements, and document development.
• Answers, screens, and initiates telephone calls and greets visitors providing procedural information and answering inquiries related to operational and substantive matters. Resolves problems and prioritizes needs requiring in-depth knowledge of policies and procedures.
• Performs a variety of complex word processing such as creating/drafting correspondence, memos, and documents from rough draft, under verbal instruction, or independently. Makes decisions on format and layout and edits for accuracy and consistency of data. Compiles supportive graphics, reports, or statistical data.
• Creates reports under general instruction and displays data to support needs, generates existing reports, and distributes reports as needed.
• May present administrative materials, reports, and information to a group of individuals.
• Establishes and maintains filing systems for records, files, and documentation. Maintains confidential materials and records.
• Opens, reads, and prioritizes mail, and department documents initiating return correspondence as appropriate.
• Performs independent research and compiles, analyzes, and summarizes information from a variety of sources to support administrative needs.
• Operates and maintains office equipment (fax, printer, photocopier), and may order office supplies.
• Acts as a resource to other administrative support and provides training on processes and procedures.

Licensure, Registration, and/or Certification Required:

• None Required.

Education Required:

• High School Graduate.

Experience Required:

• Typically requires 5 years of experience in an executive assistant position.

Knowledge, Skills & Abilities Required:

• Supports an EVP or Chief.
• Ability to effectively manage time and priorities.
• Demonstrated ability to maintain a high degree of confidentiality.
• Ability to prioritize office workflow and make effective administrative decisions to increase efficiency, accuracy, and productivity.
• Ability to take initiative to develop correspondence as appropriate, and independently problem solve on office related issues.
• Demonstrated ability to tactfully and effectively communicate (written and verbal), with a variety of individuals and highly visible customers/leadership.
• Must be proficient in the use of the Microsoft Office (Excel, PowerPoint and Word) or similar products.
• Demonstrated ability to create and compile simple to complex documents, reports, graphs/charts, and presentations.
• Ability to manage data systematically.
• Demonstrates organizational ability and attention to detail and accuracy.
• Ability to effectively present information in one-on-one and small group situations.
• Ability to work effectively without direct supervision.
• Demonstrates a team player attitude, willingly providing back-up support when appropriate and actively supporting group goals.

Physical Requirements and Working Conditions:

• Must operate all equipment necessary to perform the duties of the job.
• Must be able to sit, stand, and walk for prolonged