Senior Secretary

Job Title: Senior Secretary
Department:  Med Surge                   
Location:  Newark                         
Hours Per Week: Per Diem
Schedule:  Variable                        

SUMMARY:

Provide strong clerical and administrative support for leadership. Responsible for general receptionist duties. Demonstrates a high-level of accountability in performance of duties requiring minimum supervision, with a heavy emphasis on computer, organization, and communication skill both verbal and written. Acts as a key contact for leadership, patients, families and outside agencies ensuring follow-up in a timely manner.

<MANUAL> Unit/Department Specific Info>
 

RESPONSIBILITIES:

• Provides administrative support to departmental leadership by answering phones, taking accurate messages, handling mail, scheduling appointments, and assisting staff, patients, families, and external agencies with inquiries.
• Maintains accurate documentation by composing correspondence and reports, organizing departmental files (including licensure and certification), utilizing automated payroll systems, and generating/distributing reports as needed.
•  Coordinates scheduling and meetings by maintaining calendars, booking conference rooms, preparing agendas, and serving as liaison to other departments for resolving administrative issues.
• Supports operational tasks such as registering patients, tracking census updates, monitoring supply inventory, processing internal/external communications, and arranging travel.
• Provides department-specific functions, including training and supervising administrative staff, optimizing provider schedules, updating procedural manuals, and cross-training in front desk and registration duties.
• Performs clinical support tasks (as applicable), such as retrieving medical records, assisting with chart reviews and collation, coordinating surgical bookings, managing billing processes, and ensuring readiness for patient assessments and procedures.
   

REQUIRED QUALIFICATIONS:

• 2 years clerical experience required.
   

PREFERRED QUALIFICATIONS:

• HS diploma or equivalent. AAS in secretary sciences preferred.

EDUCATION:

LICENSES / CERTIFICATIONS: 

PHYSICAL REQUIREMENTS:

S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE:

$17.75 - $19.65

CITY:

Newark

POSTAL CODE:

14513

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity/Affirmative Action Employer.
Minority/Female/Disability/Veterans by a prospective employee and/or employee’s Physician or delegate will be considered for accommodations.