Requisition No: 871987 

Agency: Environmental Protection

Working Title: OPS Fiscal Assistant I - 37978056

 Pay Plan: Temp

Position Number: 37978056 

Salary:  $20.00 to $22.00 / hour based on experience 

Posting Closing Date: 04/24/2026 

Total Compensation Estimator Tool

OPS Fiscal Assistant I 37978056

State of Florida

Department of Environmental Protection

This position is located in Tallahassee, FL

 

 

Position Overview and Responsibilities:

The Florida Department of Environmental Protection (DEP), Office of Resilience and Coastal Protection, Clean Boating Programs is seeking a Fiscal Assistant to support the financial administration of the Clean Vessel Act Grant Program.

 

This position works closely with program and fiscal staff to ensure grant funds are properly coded, tracked, and expended in accordance with state and federal requirements. The position plays an important role in supporting grant payment processing, financial reconciliation, and program budget monitoring associated with Clean Vessel Act pumpout and dump station projects throughout Florida.

 

Primary responsibilities include assigning budget codes, reviewing and approving grantee reimbursement requests, routing and tracking grant agreements and associated federal funding sources, and reconciling expenditures within the Florida Accounting Information Resource (FLAIR). The position will coordinate with Department budget staff and assist with monitoring program spending authority, financial reporting, and grant closeout activities.

 

This position is located within the Office of Resilience and Coastal Protection, Clean Boating Programs, and supports the financial administration of the Clean Vessel Act Grant Program.

 

This position will be responsible for, but not limited to, the following:

• Assigning appropriate budget codes and reviewing grantee reimbursement requests for completeness, accuracy, and compliance with grant requirements.
• Routing and tracking Clean Vessel Act grant agreements and associated federal funding sources.
• Reconciling program expenditures within the Florida Accounting Information Resource (FLAIR) and resolving discrepancies related to expenditures, encumbrances, and balances.
• Preparing grant review forms and supporting documentation for approved program funding agreements.
• Monitoring fiscal activities associated with the Clean Vessel Act Grant Program and assisting with tracking program spending authority.
• Assisting in the development of program related budget issues for inclusion in the Division’s Legislative Budget Request.
• Monitoring program budgets and financial activity to ensure expenditures align with program goals and approved funding.
• Coordinating with Department budget staff and program staff regarding fiscal activities and grant funding issues.
• Maintaining financial documentation and records in accordance with state and federal record retention requirements.
• Participating in meetings, conference calls, and coordination activities with program and fiscal staff.
• Reviews, examines, analyzes and performs audits of annual financial records.
• Performing other duties as required in support of the Clean Boating Programs.

 

 

Required Knowledge, Skills, and Abilities

• Knowledge of financial recordkeeping and basic accounting principles.
• Knowledge of grant administration and financial compliance practices related to state or federal programs.
• Skill in reviewing financial documentation and identifying discrepancies.
• Skill in the use of Microsoft Excel, Word, and other computer applications used for financial tracking and reporting.
• Ability to analyze financial data and apply problem-solving techniques.
• Ability to organize and maintain detailed financial and program records.
• Ability to create and maintain spreadsheets, reports, and graphs to support program financial monitoring.