Batch Vacancy Announcement: 3 Procurement Assistant, GS5, 364 days, East Jerusalem

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

UNICEF in the State of Palestine works to uphold the rights of children to access services and protection, from early childhood through to adolescence. Our objective is to ensure that every child in the Gaza Strip and the West Bank, including East Jerusalem, irrespective of background or circumstance, has an equal chance to fulfil their potential.

In the past years, UNICEF in the State of Palestine has achieved a high reach and engagement through its communication channels. UNICEF-SoP would like to build on this and continue engaging with our audience, who are not only seek information but are willing to have important conversations on crucial issues concerning children’s wellbeing and rights. 

How can you make a difference?

UNICEF work along with national and local stakeholders (including national and local authorities, CSOs, and communities) to improve the collective impact of humanitarian response.  Effective Information Management (IM) is critical to understanding evolving needs, the response of UNICEF and its partners, informing corrective action and meeting reporting accountabilities to donor and to affected people.

UNICEF State of Palestine Country Office is looking to engage the Procurement Assistant position to support the supply and procurement operations in The State of Palestine.   Under the direct supervision of Contracts Specialist, the incumbent will partner with other teams and divisions (Supply Division, Regional Office, Program and Operations Sections, etc.) to support the supply operations requiring basic professional technical expertise to meet the operations and program objectives. The incumbent will work closely with the current procurement team to facilitate the procurement of services and/ or goods functions (i.e. including but not limited to planning, sourcing, contracting, logistics, monitoring, and evaluation) in the office, re-balancing the workload within the procurement team and actively support the design and implementation of the new streamlined procurement SOP (Standard Operating Procedure). The incumbent shall also proactively engage with requestors to identify the long term / recurrent services needs and plan strategically based on the local market/ service conditions.

III. Key functions, accountabilities and related duties/tasks

Summary of key functions/accountabilities:

 

Procurement/contracting:

• Provide rapid and relevant assistance and support to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money.
• Support supply planning through coordination with Operations/Program Sections. Provides technical support in preparation of appropriate documents, and input on specifications and supply arrangements, facilitating cost-effective efficient procurement in support of the country program implementation.
• Assist in the Country Program strategy planning review to recommend on supply requirements and to provide support in the preparation of Plan of Operations and Plans of Action. Assist in the implementation of Procurement component of the Country Program.
• Implement sound, accurate procurement management systems, procedures, and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards, and accountability.
• Maintain effective working relations and contact with the Supply Division, Copenhagen, to confer on procurement and shipping policies and procedures. Advise the country office on policies and procedures impacting on offshore and local procurement and delivery. Maintain link with Copenhagen on transnational shipments, deliveries, claims, and appropriateness of supplies.
• Supervise the staff in preparation of appropriate documentation: cash and supply requisitions, purchase orders, CRC submissions etc.
• Participate in the preparation/compilation of the supply status reports required for donor reports, budget reviews, program analysis, annual reports, appeals, etc.
• Support UNICEF as well as Government capacity-building to enhance efficient, effective, and timely supply delivery.
• Plan, design, and conduct training for UNICEF's staff/consultants and counterparts in procurement management, customs clearance, distribution and inventory of supplies and equipment