Committee Support Account Specialist

Multnomah Athletic Club is more than Portland’s most legendary hub of sports and socializing. It’s like a small city unto itself. Where else can you find four restaurants, three pools, a climbing gym, state-of-the-art studios and fitness suite, a complex of racquet sport courts, massage offerings, a boutique, plus a grand ballroom and variety of events spaces all in one place? To say that every employee of MAC has room to move is an understatement almost as big as MAC’s 600,000 square feet of recreational possibilities.
Want a career with a future? A campus worth exploring? A one-of-a-kind community on which you can have a direct impact? MAC is all of those things and more.


The Role

Are you a natural communicator and trusted organizer who thrives in a fast-paced environment supporting leadership and governance? We’re looking for a Committee Support Specialist to join our collaborative and mission-driven team. In this role, you'll be a vital link between the Board of Trustees, club committees, and staff ensuring communication flows seamlessly, critical decisions are informed by real-time data, and governance operations align with the club’s strategic goals. This position is ideal for someone who brings poise, discretion, and relationship-building skills to every interaction.

This is a full-time, fully on-site role at our club in Portland, OR.

What You’ll Do

• Serve as Primary Liaison: Support the House Committee and its Chair with administrative and governance tasks, including executing committee business and sanction processes.
• Support Board Leadership: Provide executive-level administrative assistance to the Board President and Board of Trustees in collaboration with the Executive Office.
• Protect Confidentiality: Discreetly manage sensitive information and ensure secure handling of confidential matters.
• Guide Governance Processes: Assist staff and members with interpreting and applying Bylaws, rules, policies, and procedures.
• Drive Meeting Success: Prepare agendas, compile materials, attend meetings (including early mornings/evenings), and document minutes as needed.
• Enable Data-Driven Decisions: Collect and present organizational data and analytics to aid informed governance decisions.
• Facilitate Leadership Transitions: Coordinate onboarding and offboarding for committee chairs and trustees, including orientation and training.
• Maintain Digital Records: Manage and organize documents in the club’s shared electronic platforms; maintain accurate distribution lists.
• Plan Signature Events: Contribute to organizing the Annual Meeting and Board-related events.
• Provide Cross-Functional Support: Step in to support the Executive Office and create helpful resources when needed.
• Other duties as assigned.

What You’ll Bring

• Relevant Experience: Bachelor’s degree or equivalent experience, with at least 5 years in administrative support, committee coordination, or client-facing roles, background in customer service or hospitality is a plus, with a strong commitment to supporting others.
• Strong Organizational Skills: Ability to prioritize, multitask, and manage competing responsibilities with efficiency and accuracy.
• Professional Demeanor: Friendly, approachable, and diplomatic, with a commitment to fostering positive relationships across all levels.
• Confident Communication Skills: Comfortable handling sensitive conversations and aligning stakeholders through clear, proactive communication, collaborative spirit with the ability to work independently and as part of a mission-driven team, and a high standard for confidentiality and professional judgment in handling private information.
• Critical Thinking: Proactive mindset with a knack for problem-solving, process improvement, and thoughtful decision-making.
• Technical Proficiency: Skilled in Microsoft Word, Excel, Outlook, PowerPoint, and digital file management systems.
• Schedule Flexibility: Willingness to work flexible hours, including evenings, weekends, and occasional holidays as needed.

What You’ll Gain

At Multnomah Athletic Club, we believe in taking care of our team members. We offer a wide range of benefits to ensure your well-being, both inside and outside the club. Here's what's in it for you:

• Full-time employees: Enjoy medical, dental, and vision insurance.
• Facility access: Free access to our exercise room and classes, climbing gym, and pools.
• Convenience: Free parking and discounted public transportation passes.
• Retirement: Participate in our 401(k) program with an employer match.
• Well-being: Access our Employee Assistance Program (EAP) and the Headspace wellness app for free.
• Perks: Enjoy discounts on club services and meals.

If you’re ready to bring your tal