Academic Operations Coordinator - Scheduling

Academic Operations Coordinator - Scheduling
Rasmussen University
Online/Remote

 

The Academic Operations Coordinator – Scheduling is responsible for supporting the University’s quarterly course schedules, campuses, and central service departments in multiple areas to help ensure compliance and accurate data for course scheduling in Academic Affairs. Minimum expectations for all Academic Operations Coordinators include focus on the following areas:

• Course scheduling.
• Administration of University Scheduling Systems.

Responsibilities:

The essential functions of the position include, but are not limited to the following tasks, duties, and responsibilities consistent with the function. The employee is expected to perform all other duties as requested, directed, and/or assigned.

Course Scheduling

•  Evaluate course schedule in Student Information System for appropriate number of sections based on enrollment trends and projections. During evaluation work to delete or add course sections as needed before term scheduling begins.
•  Track daily enrollments for schedule adjustments, and tracking section size prior to start and through add/drop.
•  Ensure campus scheduling template is complete prior to upcoming quarter scheduling tasks.
• Work in partnership with Nursing Deans and Associate Deans to establish meeting times and locations for on campus courses.
•  Collaborate daily with all stakeholders in the scheduling process to ensure master scheduling template is accurate.
•  Assess Course Set -up report and address any errors consulting with Nursing Deans/Associate Deans as needed.
•  Assess course size throughout the quarter to determine section cuts/low enrollment sections and communicate to stakeholders of any deleted/added sections needed.

Administration of University’s Scheduling Systems 

• Serve as point of contact for any schedule change needing to be made in the Student Information System outside of regular upload cadence with regards to meeting times and instructors.
• Delete sections out of Student Information System
• Communicate to Registrar’s office for any new meeting time needed for on campus courses.
• Address errors in Course Set-up in Student Information System to ensure data accuracy.
• Create and export reports from Student Information System/Faculty Management Database for Academic Leadership as needed.
• Create and export reports from Student Information System/Faculty Management Database for course scheduling to evaluate enrollment trends to assist in accurate projections for future quarters.
• Manage multiple Microsoft Excel data files and serve as support for those files where errors/issues arise.
• Prepare data uploads files in Microsoft Excel for mass data entry into the database (ex: Residential schedule uploads).

Reporting Relationships:

The Academic Operations Coordinator reports to the Manager, Academic Scheduling & Operations under the supervision of the Director, Academic Scheduling & Operations in the Department of Scheduling.

Requirements:

• Bachelor’s degree from a regionally accredited institution is required
• Minimum of 3-5 years of professional experience
• Experience preferred in one of the following areas: Scheduling, Academic Operations, Faculty Support, Student Advising, Higher Education
• Technical experience required in the following areas: MS Excel, databases, tools requiring data merging/manipulation.
• Demonstrated experience with the following tools preferred: SalesForce, CampusVue or other databases.
• Self-motivated, flexible, and able to work in a team environment with minimal supervision.
• Strong interpersonal skills to interact with faculty, Campus leadership, and central service personnel.
• Excellent written communication and strong verbal communication skills in the English language.

About Us:

Rasmussen University, a university accredited by the Higher Learning Commission, an institutional accreditation agency recognized by the U.S. Department of Education (www.hlcommission.org), is dedicated to changing lives and the communities it serves through innovative educational programs. As a pioneer in career-focused education since 1900, the University is defining a new generation of higher educat