Accounts Payable Associate

SUMMARY:

 

The Accounts Payable Associate is responsible for supporting the financial, administrative, and clerical processes related to vendor payments and expenditures. This role ensures accuracy, timeliness, and compliance within the accounts payable function by processing invoices, maintaining records, and assisting with payment disbursements. The Associate works closely with vendors and internal departments to resolve discrepancies, uphold internal controls, and contribute to the overall financial operations of the organization.

 

ESSENTIAL FUNCTIONS, RESPONSIBILITIES AND DUTIES:

• Accounts Payable Operations
• Assist with daily AP operations to ensure invoices are processed accurately, approved promptly, and paid on schedule.
• Assist with weekly ACH and check payment runs, verifying accuracy, compliance, and timeliness.
• Maintain accurate and complete financial records in compliance with company policies, GAAP, and regulatory requirements.
• Reporting & Analysis
• Assist with cash flow forecasting related to payables and provide insights for decision-making.
• Policy, Process, & Compliance
• Follow all accounts payable policies, procedures, and internal controls to ensure efficiency, accuracy, and compliance.
• Partner with auditors, vendors, and internal stakeholders to support audit and compliance activities.
• Vendor & Cross-Functional Collaboration
• Foster and maintain strong relationships with vendors, clients, financial institutions, and internal departments.
• Resolve vendor inquiries, disputes, and escalations with professionalism and accuracy.
• Collaborate with Procurement, Accounting, and Finance to ensure smooth end-to-end purchasing and payment cycles.
• Other Contributions
• Support special projects, system upgrades, and process improvement initiatives as assigned.
• Work closely with other accounting staff to ensure cross-team support and alignment.
• General Support
• Take on additional responsibilities or interim assignments as business needs evolve.

 

ADDITIONAL DUTIES AND RESPONSIBILITIES:

• Culinary Suite
• X3
• Great Plains

Pay rate: $24/hour

Qualifications

Education

• Associate degree or higher in Accounting, Finance, or a related field (Bachelor’s degree preferred).
• Solid understanding of accounting principles and financial processes.

Skills & Experience

• Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong computer literacy; experience with ERP and AP automation systems preferred.
• Proven organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented with a high level of accuracy and integrity.
• Strong interpersonal and communication skills, with the ability to collaborate across teams.

Other Requirements

• Must complete all Whitsons and other mandated training as required.

Expected Hours of Work:

This is a full-time non-exempt position. Standard work hours are generally Monday through Friday, 8:00 a.m. to 5:00 p.m., with a daily unpaid meal period in accordance with state and federal wage-and-hour laws. As a non-exempt employee, you are eligible for overtime pay for all hours worked over 40 in a workweek (or as otherwise required by applicable state law). Business needs may occasionally require additional hours, including early mornings, evenings, or weekend work, which must be approved in advance by your manager.

 

Travel Requirements:

Some travel may be required.  Most travel