Accounting Technician (Accounting Technician II), FM-Administration

 

 

Job Summary:

Under the general direction of the Executive Director, Facilities Planning, Design & Construction, with primary responsibility to the Manager of Capital Outlay Administration, the Accounting Technician II supports Facilities Planning and Management in the daily operation of receiving and disbursing university and/or auxiliary funds and recording of financial transactions (e.g., accounts payable, accounts receivable, and general accounting related transactions).

 

Responsibilities:

Budgeting & Accounting Support

• Per the SUAM and GAAP, perform accounting and budgeting tasks in support of Facilities Planning & Management (FPM).
• Maintain accurate accounting of Facilities Planning & Management financial and statistical records. 
• Compile accounting data transactions used in the generation of FPM financial reports and/or analysis.
• Review financial documentation for accuracy, completeness, validity, and adherence to standards. 
• Perform accounts payable as assigned; prepare and process associated documents related to area of assignment. 
• Process and track department requisitions, receipt of merchandise and invoices, purchase orders and change orders; review documents for accuracy. 
• Prepare periodic monthly and year-end financial reports for both internal and external distribution. 
• Analyze and interpret department accounting data; apply problem-solving techniques in finding solutions to basic accounting problems.
• Maintain paper and electronic filing systems by sorting, filing, shelving, or storing materials, and checks accuracy and completeness Administrative Processing and Office Coordination.

Procurement Support

• Initiate procurement of supplies, equipment and services to ensure goods are received and payments are authorized timely and in accordance with CSUSB policy. 
• Verify authorization and confirm funding source for procurement card orders; reconcile on-line billing.
• Participate in the development and testing of CMMS and financial software for upgrades and implementations to include transaction testing/data entry and data output. 
• Audit and reconcile CMMS and project management software to PeopleSoft and CSU accounting systems.

Administrative Service Support

• Utilize Computerized Maintenance Management Systems (CMMS), word processing software, query tools, integrated financial systems, and/or other types of records management systems as required.
• Modify, run and export queries Common Financial System/Data Warehouse (CFS/DW) & CMMS; reconcile, analyze, and summarize information. 
• Review manual and automated CFS/DW & CMMS reports for accuracy and make necessary corrections 
• Analyze and audit fiscal documents such as purchase requisitions, service authorizations, change orders, payment applications, and invoices 
• Conduct continuous analysis to identify trends and ensure revenues, encumbrances, and expenditures remain aligned with established statues, guidelines, and CSU policy 
• Communicate established university policies and procedures to faculty, staff and the general public, obtaining clarification from others when more extensive interpretation is required 
• Assist with the modification and documentation of established university policy 
• Interact with external or internal customers in person, via email, or over the telephone to obtain or to provide routine information or to resolve discrepancies 
• Create Notice of Services Performed and attach required documentation; link to work order 
• Generate monthly open purchase order report and partner with management to close and disencumber funds; run ad-hoc queries
• Coordinate conversion of fiscal paper documents to electronic format and document destruction as required; review electronic information for accuracy prior to destruction. 
• Perform other classification related duties as assigned to support the mission of the department.

 

 

Minimum Qualifications: Required Education and Experience

Equivalent to three years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.

 

Required Qualifications

• Thorough knowledge of financial record-keeping principles and practices.
• Strong understanding of mathematical concepts and general office procedures.
• Ability to apply standard accounting procedures to analyze basic accounting problems.
• Skill in analyzing and interpreting accounting data accurately.
• Proficient in using problem-solving techniques to