Senior Executive Assistant

Hi, we're Oscar. We're hiring a Senior Executive Assistant to join our Executive Assistant team.

Oscar is the first health insurance company built around a full stack technology platform and a focus on serving our members. We started Oscar in 2012 to create the kind of health insurance company we would want for ourselves—one that behaves like a doctor in the family.

 

About the role

Oscar’s Executive Assistants ensure tight operations and time management for our Senior leaders. Responsibilities include standard administrative duties, such as managing calendars, meetings, time prioritization and availability, VIP guests, travel planning, expenses, etc. It also includes independent management and oversight of overall administrative operations and support for your respective business segment. It may also include indirect management of other Executive Assistants within your business segment. Executive Assistants also serve as a link between business segments, making sure administrative and business office operations across the company are optimized and leverage best practices.

You will report to a Director, Chief of Staff to the Chief Operating Officer.

Work Location:

Oscar is a blended work culture where everyone, regardless of work type or location, feels connected to their teammates, our culture and our mission. This is a hybrid role in our New York City office. You will work part of the time in the office and part of the time remote / work-from-home. #LI-Hybrid

Pay Transparency: 

The base pay for this role in the states of California, Connecticut, New Jersey, New York, and Washington is: $98,400 - $129,150 per year. The base pay for this role in all other locations is: $88,560 - $116,235 per year. You are also eligible for employee benefits, participation in Oscar’s unlimited vacation program and annual performance bonuses.

 

Responsibilities

• Manage the calendars of Executives by developing a thorough understanding of business objectives, stakeholders and prioritizations. 
• Evaluate workflow for the leaders and suggest ways of increasing productivity and streamlining processes
• Independently manage all aspects of executives’ travel and expense-management processes
• Partner with key roles across functions to coordinate cross-functional deliverables for your executive’s business segment 
• Independently plan and lead in-person and virtual events aligned to the executive’s priorities including hosting VIP guests
• Effectively communicate confidential information across executive leaders and key stakeholders
• Provide mentorship to junior assistants
• Compliance with all applicable laws and regulations 
• Other duties as assigned

Qualifications

• 4+ years of experience supporting senior level executives

Bonus Points

• Ability to independently and creatively problem-solve with nominal supervision
• Ability to effectively manage upwards your executive and senior leaders
• Ability to act as gatekeeper and escalate relevant information to executives as needed
• Excellent time management, including the ability to meet deadlines or escalate in a timely manner & with an emphasis on proactively identifying opportunities for improved efficiency
• Excellent verbal and written communication skills
• Strong organizational skills and ability to multitask with ever-changing priorities  
• Strong interpersonal and relationship management skills
• Ability to treat confidential information with exceptionally high discretion
• Exceptional attention to detail
• Proficiency of office software (e.g., calendars, docs, spreadsheets, virtual meetings) including teaching others knowledge
• Bachelor's degree 

 

This is an authentic Oscar Health job opportunity. Learn more about how you can safeguard yourself from recruitment fraud here. 

At Oscar, being an Equal Opportunity Employer means more than upholding discrimination-free hiring practices. It means that we cultivate an environment where people can be their most authentic selves and find both belonging and support. We're on a mission to change health care -- an experience made whole by our unique backgrounds and perspectives..

Pay Transparency: 

Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education, and experience.

Full-time employees are eligible for benefits including: medical, dental, and vision benefits, 11 paid holidays, paid sick time, paid parental leave, 401(k) plan participation, life and disability insurance, and paid wellness time and reimbursements.

Reasonable Accommodation: