Temporary Executive Assistant to the General Counsel and Chief Compliance Officer

Job Summary: 

This temporary position supports the General Counsel and Chief Compliance Officer, its Managing Counsels and the Legal and Compliance  Department through a variety of tasks that require careful balancing of multiple competing goals and the handling of  sensitive matters pending within the Legal & Compliance Department. The role provides a high level of personal and  customer support while building and maintaining internal and external professional relationships on behalf of the GC and CCO, the Legal Department, and IEEE. The incumbent functions in a role that requires the careful and thoughtful  treatment of highly confidential and sensitive information. The incumbent also acts as the department office manager and  works with the managing attorney to spearhead the onboarding process of temporary employees and new hires. The position involves conducting research, drafting legal documentation,  preparing reports, budgets, and payments, handling information requests, negotiating with Department vendors, resolving  disputes with vendors, engaging with Board members and staff on pending matters, and performing administrative  functions such as receiving visitors, arranging conference calls, and scheduling calendar appointments, making travel arrangements and processing travel receipts and scheduling meetings. 

Key Responsibilities: 

• Handles and processes confidential and sensitive information 

• Prepares initial drafts of legal documentation for review including GC/CCO’s correspondence, memoranda,  presentations, governance items, and other documentation 

• Prepares budgets and forecasts for the Department and manages the day to day budget process.

 • Manages bills and other payments 

• Independently directs communication with IEEE management to pursue Department goals and properly safeguard  sensitive items 

• Manages relationships with department vendors, including negotiation on terms of service, pricing, and resolution of  disputes 

• Supports the office recruitment process, including placement posting relevant to the legal market and manage the  onboarding process for temporary employees and new hires 

• Is the e-billing and CounselLink billing manager

• Prepares and documents financial information in an audit-ready manner in the annual and monthly budget forecasts

• Maintains the GC/CCO’s appointments schedule and oversee domestic and international travel arrangements, submits travel reimbursements and processes travel receipts

• Provides office management support with respect to office wide meetings, including identification of onsite and offsite  vendors, negotiation, and meeting coordination 

• Fulfills other tasks as assigned

Education and Experience: 

Bachelor’s degree in a liberal arts/sciences curriculum that focused on excellence in research and writing is strongly  preferred. 

A certificate in paralegal studies is helpful. 

7-10+ years of relevant business experience which includes 3-5+ years of experience supporting a key executive, preferably  in a corporate legal environment including the management of confidential information. 

Prior experience working with legal and compliance programs and professionals is strongly desired. Experience working  in a start-up, fast-paced environment will be very helpful. Experience working in a scientif