Administrative Assistant

Job Title

Administrative Assistant

Department

Central Development Support

Worker Type

Regular

Pay Type

Hourly

Hourly Rate

20.15

Work Shift

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Post-Offer, Pre-Employment Physical Required?

No

Job Description Summary

Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit. This position will support the development staff in the Intercollegiate Athletics department of University Advancement.

Job Description

Essential Duties

• Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
• Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
• Assists University staff, faculty, and students; answers inquiries and provides information.
• Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.
• Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
• May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.

Minimum Qualifications

Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise

Required Knowledge, Skills, and Abilities

• Knowledge of unit's operations, policies, and procedures
• Supervisory skills
• Knowledge of computer and office applications
• Research skills

Additional Position Information (if applicable)

Duties:

• Answers department phone lines and sorts mail.
• Maintains an inventory of supplies.
• May assist with onboarding of new staff members.
• Processes travel reimbursements and expense reports.
• Corresponds with constituents and enters contact data.
• Assists with events, including event planning; attends select athletic events.
• This role requires occasional evening and weekend event coverage.

Knowledge, Skills, and Abilities:

• Professional business experience and office management.
• Experience handling budget adjustments, journal entries and travel reimbursements.
• Familiarity with University accounting and purchasing procedures and guidelines.
• Ability to initiate and follow complex directions and complete tasks.
• Excellent written and oral communications skills. Proven ability to provide superior customer service.
• Strong organizational skills and ability to deal with multiple projects and deadlines.
• Extensive knowledge of Microsoft Office, especially Word and Excel.
• Exhibits excellent time management and organizational skills in handling periodic assignments, proactively monitoring deadlines and adapting to changing priorities as needed. 
• Uses database management systems proficiently to support daily operations, troubleshoot data issues, and ensure compliance with organizational standards. 

Additional Position Information:

This position supports the Intercollegiate Athletics Development Team and other Development Officers as needed.  The Intercollegiate Athletics Development Team is closely aligned with Miami’s Intercollegiate Athletic Office.

Special Instructions (if applicable)

To be considered for this position please upload a resume and cover letter.

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Reasonable Accommodations
Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miami