Business Specialist

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The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success.  Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices.  The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $700 million annual budget.

The Business Operations Office (BOO) within the Business Services Directorate (BSD) has an opening for a Business Specialist position in the Energy and Photon Sciences Directorate (EPSD) Business Office.  This individual will report to the EST and IS Business Operations Manager.  

Essential Duties and Responsibilities:

Candidate will perform or support a wide variety of financial functions for the Energy and Photon Sciences Business Operations Office, including, but not limited to; financial analysis, complete proposal preparation, budgeting, labor cost distribution, expenditure forecasting, and reporting for various funding sources.

Responsible for:

• Developing and maintaining budgets.

• Preparing and distributing monthly budget reports and other ad hoc financial reports within strict deadlines.

• Personnel forecasting and reviewing various reports for time reporting accuracy.

• Proposal preparation and support.

• Interacting with staff in order to secure information needed to generate forecasts, coordinate procurement actions, and reports.

• Operating in a team environment and remaining flexible with assignments.

• Creating journal vouchers/entries through PeopleSoft Financials with supporting documentation.

• Approving pre-vouchers, miscellaneous payments, and travel through PeopleSoft Financials.

Required Knowledge, Skills, and Abilities:

• BA or BS degree in Accounting or Finance, or equivalent experience based on 2:1 (experience: college) years, plus four (4) years of related work experience.

• Working knowledge of Office365, especially Outlook, Excel, Word, PowerPoint, and Teams.

• Proven effective communication and interpersonal skills.

• Ability to establish positive working relationships at all levels.

• Knowledge of GAAP/CAS requirements as related to areas of responsibility.

• Intermediate proficiency in Excel and databases.

• Demonstrated ability to prioritize and effectively deal with deadlines.

• Familiarity with ERP systems and the ability to generate queries and reports.

• Ability to identify and understand the path to resolve most problems encountered within own area of responsibility; anticipate and establish paths to avoid problems.

• Must be self-motivated, resourceful and organized, taking ownership of all assigned work.

• Ability to establish routine contacts and provide detailed and complex information that will be used to make decisions of business consequence.

• Ability to review financial data and prepare meaningful financial reports.

• Flexible team player with the ability to successfully interact with both the scientific and business staff; and will be motivated to assist Senior Business specialists and Management as requests arise.

Preferred Knowledge, Skills, and Abilities:

• Seven (7) years of related work experience.

• Familiarity with PeopleSoft Financials and the ability to create queries and generate reports.

• Knowledge of BNL policies, practices, and procedures.

• Proficient in Microsoft Office suite.

• Familiarity with Power Business Intelligence.

• Familiarity with Workday.

Environmental, Health & Safety Requirements:

• The ability to work at a computer/keyboard for extended periods is essential.

• Ability to concentrate on accuracy.

Compensation:

Brookhaven Laboratory is committed to providing fair, equitable and competitive com