ADMINISTRATIVE ASSISTANT III - 79010538

Requisition No: 868679 

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT III - 79010538

 Pay Plan: Career Service

Position Number: 79010538 

Salary:  $1,550.80 - $1,694.28 bi-weekly 

Posting Closing Date: 02/05/2026 

Total Compensation Estimator Tool

DIVISION OF PROFESSIONS (DIVISION DIRECTOR’S OFFICE)

ADMINISTRATIVE ASSISTANT III

Position Number: 79010538

Hiring Salary: $1,550.80 - $1,694.28 

Anticipated Vacancy

 

***Open Competitive***

 

 

Our Organization and Mission:

 

The Division of Professions is responsible for the licensing of over 503,000 professionals. These professions include architects and interior designers, asbestos consultants, athlete agents, auctioneers, barbers, building code administrators and inspectors, community association managers, construction contractors, cosmetology, electrical contractors, employee leasing companies, geologists, home inspectors, landscape architects, mold assessors and remediators, pilot commissioners and veterinarians.  Housed within the division is the Bureau of Education and Testing and the Florida Building Commission.

 

The Work You Will Do:

This position serves as the head administrative assistant to the Division Director and the Deputy Director, which includes answering and screening incoming calls, scheduling meetings, making travel arrangements, preparing, and processing travel reimbursement vouchers, maintaining, and updating weekly reports, and preparing responses to correspondence.

 

Your Specific Responsibilities:

• • Coordinates communication and contact with Executive Directors and other board staff as it relates to the Division of Professions and the Department, which includes responses for the Governor, Secretary, and other department staff, ensuring that responses are prepared and completed in a timely manner.
  • Serves as the division’s liaison for public records requests and ensures that requests are processed in a timely manner.
  • Prepares purchase orders and processes invoices for payment for the Director’s office.
  • Completes special projects, as assigned.
  • Acts as the division’s continuity of operations plan (COOP) coordinator for the division. Maintains the master COOP and phone tree for the director’s office, board offices, Codes and Standards, and Bureau of Education and Testing.
  • Maintains and updates training materials for division administrative assistants as well as onboarding for these new employees, ensuring processes are executed consistently within the board offices for P-cards, license verifications, purchase orders, and travel authorizations.
  • Serves as the division’s contact for board member appointments.  Maintains a database and weekly reports of board members for Professions.
  • Performs other related duties, as assigned.

          

Knowledge, Skills, and Abilities: 

• • Knowledge of Word, Excel, Outlook, GovQA, and MyFloridaMarketPlace.
  • Ability to communicate effectively both written and oral.
  • Ability to organize and prioritize duties.
  • Knowledge of department policies, rules, and procedures (purchasing, public records, and correspondence.)

 

Minimum Requirements: 

• • Must have a high school diploma or equivalent education and two (2) years of work experience.

 

Preferred:

• • Two or more years using Microsoft Office Suite.
  • Experience with preparing travel authorizations and travel reimbursements.
  • Experience with purchasing and MyFloridaMarketPlace.

 

The Benefits of Working for the State of Florida:

“Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly