Administrative Clerk II

Description

GENERAL STATEMENT OF FUNCTIONS

Responsible for assisting and supporting the Director of Marketing & Resource Development and Administration Office.

SPECIFIC DUTIES AND RESPONSIBILITIES

• Reception and telephones
• Inventory and organization of office supplies
• Maintain and edit electronic documents, including manuals, program documents, organizational systems, and forms
• Assist with newsletters and marketing materials
• Proofread and format documents
• Administrative filing
• Manage Administration and Conference Room Calendars
• Purchasing
• Distribute information and materials as directed

Requirements

QUALIFICATIONS, EDUCATION AND EXPERIENCE

• Thorough knowledge of Business English (including grammar, vocabulary and punctuation), common office procedures, and standard office equipment
• Ability to type a minimum of 60 word per minute
• Ability to work independently and as part of a team
• Computer literacy is a must
• Knowledge of Google Workspace (Google Calendar, Drive, Gmail, Docs, Sheets, Chat, Meet)
• Familiarity with E-Newsletter platforms is helpful ie. MailChimp, Constant Contact, etc.
• Considerable experience in document formatting
• Expert knowledge and experience using Microsoft Office products, including Work, Excel, PowerPoint, and Publisher
• Familiarity with Adobe Acrobat 
• Experience with Sage and/or Quickbooks accounting software
• Valid California Driver’s License
• Acceptable driving record
• State minimum required automobile insurance
• Reliable transportation
• High school diploma
• Two (2) years or more of full-time clerical and bookkeeping experience

PHYSICAL ABILITIES

• Ability to maintain up to a 40-hour work week
• Skills for use of calculator, typewriter and computer
• Good vision and hearing are needed to perform all requirements of this position

MENTAL ABILITIES

• Good organizational skills to ensure meeting deadlines
• Good communication skills
• Ability to handle multiple tasks and priorities
• Math skills for producing financial reports

REPORTING RELATIONSHIP

• Reports to Director of Marketing & Resource Development

POSITION CLASSIFICATION

• Non-exempt

NORMAL WORK SCHEDULE

• Monday through Friday, 8:00 a.m. to 4:30 p.m. or alternate schedule if approved