DOC Dixon Records Office Associate

Position Title: Office Associate

​Agency: Department of Corrections
Class Title: OFFICE ASSOCIATE - 30015 
Skill Option: Keyboarding 
Bilingual Option: None 
Closing Date/Time: 04/03/2025 11:59 p.m.
Salary: Anticipated Starting Salary $4,003/month; CBA Applies; Full Range: $4,003 - $5,256/month
Job Type: Salaried
Category: Full Time 
County: Lee
Number of Vacancies: 1
Plan/BU: RC014

 

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  45537 

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Why Work for Illinois?

 

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

 

Position Overview

Dixon Correctional Center is seeking a clerical professional to assist in the day-to day operations of the facility Records Office while following established statutes and policies. The ideal candidate will possess excellent communication skills and will be able to work in fast-paced office setting shared with other departmental staff. Dixon Correctional Center is distinct in its size as IDOC’s largest medium security facility and is unique in its diversity. The administration of the facility is divided into specialized areas that include units housing general population individuals in custody, older individuals with special needs, individuals with disabilities, as well as an Infirmary. The Special Treatment Center (STC) is a medium security center that houses both mentally ill and intellectually disabled individuals. The Dixon Psychiatric Unit (DPU) is a multi-security unit which serves as IDOC’s primary psychiatric correctional facility. Both the Special Treatment Center and Dixon Psychiatric Unit serve the needs of individuals who have mental health and intellectual disabilities, by providing programs geared specifically toward a “special needs” population as well as a therapeutic environment. If interested in this opportunity, please apply according to the instructions listed on the job posting. We invite all qualified applicants to apply.  

Essential Functions

• Performs individual in custody master file review for accuracy and completeness of sentencing information.
• Coordinates individual in custody transfers to and from the facility in accordance with established guidelines to including determination of available bed space for individuals in custody in the general population and Special Treatment Center and Dixon Psychiatric Unit.
• Maintains all records relative individuals in custody court writs and medical furloughs.
• Keyboards and processes Record Office correspondence including memos