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JOB DESCRIPTION AND POSITION REQUIREMENTS:

We are searching for a versatile and experienced Administrative Assistant to join the Undersea Systems Office (USO) at the Applied Research Laboratory (ARL) at Penn State University.  ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC). 

USO serves as a research center of excellence in undersea weapons, unmanned undersea vehicles, and advanced sonars supporting our national security and undersea warfare sponsors through the development and demonstration of science and technology with the expertise, tools, and processes to take concepts from the early developmental phase through transition to industry and the fleet.

ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

You will:

• Prepare classified and unclassified material including presentations, engineering documents, reports, and mailings

• Proofread documents for appropriate security markings, grammar, spelling, punctuation, and basic formatting

• Coordinate a large volume of complex domestic and international travel in support of program engineers (booking reservations, arranging schedules, and reconciling travel expenses)

• Provide support for a wide variety of meetings (scheduling rooms, preparing agendas/ meeting materials, overseeing meeting logistics including audio-visual setups, security, refreshments, and vendor-delivered meals)

• Manage data, files, and calendars

• Provide coordination and oversight for external visitors, ensuring that security guidelines and requirements are followed

• Assist with all aspects of hiring and onboarding of new hires

• Communicate with and provide exceptional customer service for  internal and external stakeholders (government, industry, University, and ARL-specific)

Typically requires a high school diploma or higher, and three years of related experience; or an equivalent combination of education and experience.

Required skills/experience areas include:

• Proficiency with Microsoft Office (Word, PowerPoint, Excel and Outlook)

• Successful experience in standard office procedures and policies

• Agility in managing multiple priorities concurrently

• Ability to resolve issues and prioritize work, both independently and as a