Warehouse Operator

POSITION SUMMARY
To carry out warehouse operations including materials preparation and movement.  To conduct cycle counts and to maintain a high level of inventory accuracy.  All operations to be carried out in compliance with cGMP and standard operating procedures and policies. This is a demanding role in a busy pharmaceutical warehouse.

POSITION RESPONSIBILITIES
 

Key objectives of this position include:

1.    Carry out warehouse activities including raw material receipt, bulk tanker unloading, intermediate processing to/from production and final goods receipt from production

2.    Prepare product deliveries for shipment to customers

3.    Operate in all external warehouses and drum storage areas in accordance with cGMP and HSE site policies

4.    Carry out accurate cycle counts as required and investigate discrepancies

5.    Organise and coordinate offsite waste shipments as needed

6.    To coordinate the inspection, receipt and processing of all received deliveries, including consumables, raw materials and solvents (drums and bulk tankers)

7.    Prepare material lots for production processing and receive returns from the production department.

8.    Prepare, label and inspect Finished Product shipments

9.    Receive and distribute non-stock items

10.    Complete nonconformance investigations in relation to warehouse activities

11.    Maintain warehouses and storage areas to the highest levels of housekeeping and safety standards,

12.    Maintain necessary material segregation requirements.

13.    Participate in any training as required

14.    Actively contribute to a culture of safety awareness within the department and facility

15.    Prepare sample requests, complete packaging, labelling, documentation and ship.

16.    Participation in audits, quality monitoring inspections and self-inspections as required.

17.    Undertaking procedural, classroom and on the job training.

18.    Completion of paperwork in accordance with cGMP.

19.    Participation in problem solving sessions.

20.    Participation in Continuous Improvement Activities – including the continuous development and improvement of Documentation, Standards and Processes.
 

This description indicates the general nature and level of work expected.  It is not designed to cover or contain a comprehensive listing of activities or responsibilities required of the incumbent.  Incumbent may be asked to perform other duties as required.  Additional position specific requirements / responsibilities are contained in approved training curricula.
SYSTEM OWNER / SUBSYSTEM OWNER RESPONSIBILITIES

System Owner (SO)
System Owners have overall accountability for the site Quality Systems for which they are responsible and in particular for:
• Providing strategic & proactive direction with respect to the System (across the site) in terms of content and execution.
• Providing support, guidance & coaching to Sub System Owners (SSO). 
• Ensuring that SSO regularly review sub-systems for their effectiveness, escalating issues where required to site Quality Council (QRC) for action & remediation.
• Owning relevant System issues in the site Compliance Plan.
• Defining resources as needed & communicating resource needs to Site Lead. 

• Applying people change control across Sub-Systems within their responsibility.
• Ensuring that SSO have proactive continuous improvement plans for their Sub-Systems.

 

Sub System Owner (SSO)
Sub-System Owners have overall accountability for the site Quality Sub-Systems for which they are responsible and in particular for:
• Providing strategic & proactive direction with respect to their Sub-System (across the site) in terms of content and execution.
• Regularly reviewing their Sub-System & presenting Sub-System review to Quality Council (QRC) as required.  Escalating issues where required to the System Owner (SO) and site QRC for action and remediation.
• Owning relevant Sub-System issues in the site Compliance Plan.
• Defining resources as needed & communicating resource needs to SO.
• Developing & implementing proactive continuous improvement plans for their sub-system.
• In partnership with the SO, ensuring that there are clearly defined expert(s) for each sub-system, acting as a point of contact during inspections.
• Overseeing all documents associated with their sub-system and providing input to the document owners during updates.
• Providing comments on new/revised draft policies and guidelines and completing impact assessments where required.

ORGANIZATIONAL RELATIONSHIPS

• Directly reports to the Logistics Manager or designee.

• Strong working relationship with al