Office Generalist, Academic Support Unit 5

Department: CAS Academic Support Unit 5
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $17.24 - $25.24 per hour
FTE: 1.0

Review of Applications Begins

August 11, 2024; position open until filled

Special Instructions to Applicants

For consideration, complete applications should include:
1. A current/updated resume or CV; and
2. Names and contact information for three professional references.

Department Summary

The College of Arts and Sciences (CAS) is the hub of learning, research, and academic excellence at the University of Oregon. With nearly 50 departments and programs representing the natural sciences, social sciences, and humanities, the high quality of our programs is the main reason why the University of Oregon is one of only 66 top universities in the prestigious Association of American Universities. Our faculty and advisors work directly with students to help them think analytically, question critically, and communicate clearly about how to find solutions to real-world issues in the world we live in. Our staff and managers play critical and dynamic roles in supporting and advancing the academic mission of the University and of CAS.

CAS is organized into eight Academic Support Units (ASUs), each housing staff, managers, and an associate director, who provide undergraduate and graduate academic support, as well as faculty and operational support to the multiple academic departments and programs in CAS. ASU 5 is a uniquely positioned unit that provides support to faculty and students interested in how artistic expression and human experience intersects with both the humanities and social sciences, in the past and in the present. Covering disciplines that study ethnicity, history, culture, identity, and creativity, ASU 5 is a hub of research and instruction for some of the most vital and profound subjects posed in our modern global society. ASU 5 includes the following departments, programs, and research center: Black Studies, the Center for Latino/a and Latin American Studies; Cinema Studies; Creative Writing; History; Indigenous, Race and Ethnic Studies; Latinx Studies; Native American & Indigenous Studies; Queer Studies; Theatre Arts; and Women's, Gender, and Sexuality Studies.

Position Summary

The Office Generalist serves as the main receptionist and works closely with ASU staff providing logistical support across Operations and Academic functional areas as directed by the Operations Manager. Duties may include event coordination including localized departmental events and participation in commencement activities, promotional materials for communications, office supply inventory tracking, assisting with copier, building/room access, coordinating deliveries, and other daily office operational tasks.

This position serves in one of the eight Academic Support Units (ASUs) within the College of Arts and Sciences Division of Administrative Services (CASDAS). ASUs provide administrative services to academic departments and programs in the areas of undergraduate/graduate student support, faculty support, and operations.

Minimum Requirements

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies

• Excellent organizational and time management skills, with attention to detail.
• Effective communication skills.
• Experience with and/or commitment to working effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment.
• Ability to effectively work independently and as part of a team, providing support where needed.
• Proficiency with Microsoft Office 365 software, including the ability to learn new software.
• Ability to apply and implement policies, procedures, rules, and/or regulations, including problem-solving skills, and the ability to exercise sound judgment.

Preferred Qualifications

• Experience in a college or university setting.
• Experience working with Banner Information System or Cognos.
• Experience with communications and/or social media.
• Experience planning and/or coordinating special events.