Senior Administrative Officer, United States Studies Centre

• Senior Administrative Officer

• Full-time, continuing agreement

• Salary $90,000 to $110,000 exclusive of super (determined based on experience)

Join the United States Studies Centre – Be Part of Something Big

The United States Studies Centre (USSC) is one of Australia’s most influential and dynamic think tanks. We’re in an exciting growth phase, powered by an award-winning culture, a high-performing team, and a mission that matters: providing analysis of the US, insights for Australia, and solutions for the Alliance. If you thrive on solving problems, working collaboratively, and finding smart solutions to support your colleagues, this could be the role for you. You’ll play a pivotal part in harnessing our capabilities to help us increase our long-term impact.

About the Role

This is a dynamic, hands-on position that sits at the heart of our operations. Reporting to the Chief Operating Officer, you’ll play a vital role in keeping the Centre running smoothly by providing operational support, managing our office space, and helping teams work efficiently and effectively. You’ll work across a wide range of administrative, logistical, and systems functions that underpin our research, academic, and engagement activities. The role is ideal for someone who enjoys variety, takes pride in creating order from complexity, and thrives in a mission-driven environment.

Key responsibilities include:

General Administration & Operational Support

• Provide day-to-day operational support for colleagues, including procurement, finance, travel, events, meetings, and grant administration

• Maintain our Document Management System (DMS) to enable seamless collaboration across the Centre

Building & Facilities Management

• Ensure our workplace meets health and safety standards, resolve building maintenance issues, and manage space allocation

• Develop and implement seating plans, liaise with contractors, and oversee mail distribution

• Coordinate emergency management and fire drills

Salesforce Management

• Spend around two days per week updating and managing Salesforce data

Special Projects

• Support strategic projects as required by the CEO or COO

What We’re Looking For

• A can-do attitude and a knack for finding practical solutions

• Strong problem-solving skills and the ability to work collaboratively with diverse teams

• Organised, proactive, and comfortable juggling multiple priorities

Why Join Us?
In addition to the employee’s salary and superannuation, the Centre provides a range of benefits including:

• Family-friendly working hours and flexible working arrangements that let you balance your work and personal responsibilities

• Generous leave entitlements, including annual leave, sick leave, carers leave, long service leave, family violence leave and paid parental leave

• Breastfeeding rooms and a breastfeeding policy, with several childcare centres near the University

• Professional development allowance, plus a range of training and development opportunities provided by the University

• Salary packaging for motor vehicles, laptops and superannuation

• Staff discounts on selected bank products and health insurance

• UniSuper superannuation advice, seminars and financial advisers

• Discounted rates to Uni sport and fitness centres

• Free annual flu vaccinations

• Free counselling through the Employee Assistance Program (EAP) service

• Discounted veterinary services for pets of staff

• Free access to the University library

About our Culture 

The Centre is committed to building a culture that fosters collaboration, career progression, diversity, inclusion, mental health and sustainability. We have a Social Responsibility Committee that organises regular events and training sessions and our Social Club meets monthly. The Centre won awards for Best Workplace and Culture Change.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position.

How to apply

To request a copy of Position Description or for general enquiries about the role, please send an email to ussc.finance@sydney.edu.au

Applications close: 11.59pm, Thursday, 13th November 2025

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