Administrative Assistant

Training Coordinator

Clearance Level: Must be able to willing to obtain an Active Secret Clearance - Must be US Citizen to be considered

At Aquila Technology, you will see our team’s passion every day, whether we are building a robust, policy-compliant IT system or stress-testing a system to identify gaps and security vulnerabilities. To own the advantage, we ensure our team owns results and gets the work done right the first time by deploying smart, purposeful solutions that work. Aquila is the right people with the right skills driving the right outcomes. We call this the Aquila Advantage.

About the Role:

Aquila Technology is seeking a Training Coordinator to join its team in support of one of the nation's premier defense research organizations. In this role, the Training Coordinator will support the Talent and Organizational Development team by planning, coordinating, scheduling, and tracking the delivery of professional development and leadership training programs, while ensuring the efficient execution of learning initiatives and maintaining accurate training records.

Must Have:

• Associates Degree
• 2 years Experience working in human resources, organizational development, learning and development, etc
• 2 years Project coordination experience
• 2 years Adobe software (Acrobat, InDesign)
• 2 years MS Suite (Excel, ppt)
• Detail-oriented
• Strong Verbal and Written Communication
• Time Management

Nice to Have:

• Bachelor's Degree
• Familiarity with leadership and organizational assessments, enterprise LMS and HRIS tools.
• Proficient with Sharepoint, including organization and site design.

Critical activities include:

• Support planning and execution of leadership and organizational development programs and events, including vendors coordination, scheduling, marketing, and materials management.
• Curate and maintain leadership and professional development curriculum in collaboration with the team.
• Coordinate with external vendors to explore offerings, confirm logistics, and evaluate effectiveness against program objectives.
• Track and maintain accurate completion records for all programs across leaders and staff.
• Identify and resolve operational issues to keep programs running smoothly.
• Support tuition assistance programs, including explaining and verifying eligibility and tracking participants and payments
• Support programs through purchasing and budget tracking.
• Support broader HR programs and initiatives as needed.

Requirements:

• Associate’s degree in human resources, organizational psychology, organizational development, adult learning, instructional design, business, engineering, or similar field.
• 2+ years of hands-on experience working in human resources, organizational development, learning and development, or a similar function.
• Strong organizational, communication, and customer service skills; ability to manage multiple priorities with attention to detail and responsiveness.
• Ability to work independently and collaboratively across teams and stakeholders.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Schedule flexibility to occasionally support early or late program delivery.
• Experience handling sensitive or confidential information appropriately.
• Experience setting up and managing online learning events (e.g., via Zoom).

Preferred Skill:

• Bachelor’s degree in areas listed above.
• Experience with an enterprise LMS (e.g., SAP) learning management system and other records management, including recording enrollments and attendance, managing course registrations and waiting lists, administering cost chargebacks, and reconciling discrepancies and resolving problems.
• Experience with document management system (e.g., SharePoint).
• Experience with tuition assistance programs
• Experience in event planning or similar support for professional development, conferences, or similar programs and activities (especially training courses, mentoring, tuition assistance, etc.).

Benefits and Perks:
Aquila team members experience the opportunity to be part of a fast-pa