Executive Assistant

Description

At this time, an Executive Assistant is needed to be responsible for conserving the CEO and CSO’s time and promoting Portfolio by representing the CEO/CSO internally and externally. The Executive Assistant acts as a liaison between the CEO/CSO and other associates, vendors, and customers. This position handles highly confidential, critical, and sensitive details and is efficient and effective in a professional environment.

*This position is a Hybrid Career Opportunity - This position requires an onsite presence at our Farmers Branch, Texas location*

*5-7 years of experience in an executive administrative support role

*Experience with booking travel is a must

*Detail-oriented, highly efficient, and able to multi-task, delegate, and follow up when necessary

*Experience with event/project coordination

*Strong project management capabilities

*High proficiency in Microsoft Office (with a concentration in Excel and Word)

Schedule: Monday - Friday 8:30 am - 5:30 pm CST (Extended Hours as needed)

Compensation: $65,000.00k - $75,000.00k a year depending on experience! Exceptional Benefits!

Essential Functions:

• Provides administrative support to the CEO, CSO, and other Executive staff. Attends various meetings and records/distributes minutes and ensures follow-up on issues.
• Manage and maintain CEO and CSO schedules, appointments, and travel arrangements.
• Reviews documents for accuracy and clarity, runs reports, prepares documents, and other administrative duties as requested.
• Organizes and prioritizes large volumes of information and emails.
• Acts as a project manager for special projects by establishing objectives, determining priorities, managing time, gaining the cooperation of others, monitoring progress, problem-solving, and making adjustments.
• Conducts research and assembles materials in preparation for meetings, discussions, presentations, conferences, etc.
• Manages the preparation of executive presentations by assisting in writing and editing agendas, reports, and presentations, along with coordinating deadlines; prepares additional business documents and communications, as needed.
• Works independently and within a team on special projects (reoccurring and non-reoccurring) and assists with various activities.
• Develops and maintains relationships with internal and external clients as needed by Executive staff or sales team.
• Assures discreet handling of all business.
• Maintains a positive professional mindset at all times in order to overcome objections and combative personalities no matter what situation may arise.
• Presents self in an optimistic upbeat fashion at all times in order to maintain positive relationships.
• Takes ownership of changes and is personally responsible for managing change in an upbeat positive manner.
• Other Job Duties as assigned.

Requirements

Education and Qualification Requirements:

• 5-7 years of experience in an executive administrative support role.
• Detail-oriented, highly efficient, and able to multi-task and delegate and follow up when necessary.
• Meticulous organization skills.
• Experience with event/project coordination.
• Ability to organize, prioritize, execute, and follow through.
• Strong project management capabilities.
• High proficiency in Microsoft Office (with a concentration in Excel and Word).
• Basic internet-related skills such as online ordering, searches, and simple data collection.
• Assertive, yet friendly. Approachable, down-to-earth, and diplomatic.
• Strong communication, customer service, and collaboration skills.
• Experience in handling highly confidential data and information.
• Regular and reliable attendance is critical.
• Ability to make solid decisions with little information and in a fast-paced environment.
• Ability to travel and work flexible hours if needed.
• A valid driver’s license with a positive driving record.
• Must be a proactive self-starter, articulate, diplomatic, service-oriented, and able to learn preferences and anticipate the needs of the Vice President and overall company, as needed.
• Ability to manage through ambiguity and work through others to obtain information needed to problem-solve, meet deadlines, and provide effective and efficient support.

Preferred Requirements:

• Lots of passion and energy.
• Knowledge of Portfolio business and the industry it supports.
• Ability to work with little or no su