Global Marketing Events Assistant

ValGenesis is a leading digital validation platform provider for life sciences companies. ValGenesis suite of products are used by 30 of the top 50 global pharmaceutical and biotech companies to achieve digital transformation, total compliance and manufacturing excellence/intelligence across their product lifecycle.  Learn more about working for ValGenesis, the de facto standard for paperless validation in Life Sciences: https://www.valgenesis.com/about

Scope

• Prospect and propose events: Identify conferences and trade shows that align with ValGenesis growth objectives; present recommendations and participate in budget proposals, including project assumptions, constraints, and expected outcomes.
• Plan and execute ValGenesis-hosted events: Propose event concepts, build project plans (workback schedules, milestones, dependencies), secure required resources, and support smooth, high-impact execution.
• Manage end-to-end event logistics: Manage budgets, schedules, vendor coordination, shipping, and on-site readiness using project management best practices (risk tracking, issue resolution, and change control).
• Partner with Field Marketing: Coordinate with regional teams as project stakeholders to support local operations, optimize booth layout, staffing, and attendee engagement activities.
• Collaborate with Design teams: Manage creative requests and production timelines to ensure event materials (banners, brochures, digital signage, branded giveaways, etc.) align with brand guidelines and are delivered on time.
• Ensure budget compliance: Track event-related expenses against approved budgets; maintain vendor quotes, POs/invoices, and reconciliation as part of the project documentation.
• Lead management and follow-up: Manage lead capture workflows during and after events, coordinating with Sales and other Marketing functions to ensure leads are registered, properly attributed, and followed up on according to agreed SLAs.
• Track and analyze performance: Collect and maintain event metrics to evaluate effectiveness; document learnings and improvement actions as part of post-project retrospectives.
• Prepare performance reports: Support post-event analyses, ROI summaries, and recommendations; maintain a repeatable reporting cadence and repository of project artifacts

We’re on a MissionIn 2005, we disrupted the life sciences industry by introducing the world’s first digital validation lifecycle management system. ValGenesis VLMS® revolutionized compliance-based corporate validation activities and has remained the industry standard.Today, we continue to push the boundaries of innovation ― enhancing and expanding our portfolio beyond validation with an end-to-end digital transformation platform. We combine our purpose-built systems with world-class consulting services to help every facet of GxP meet evolving regulations and quality expectations.
The Team You’ll JoinOur customers’ success is our success. We keep the customer experience centered in our decisions, from product to marketing to sales to services to support. Life sciences companies exist to improve humanity’s quality of life, and we honor that mission.​We work together. We communicate openly, support each other without reservation, and never hesitate to wear multiple hats to get the job done.We think big. Innovation is the heart of ValGenesis. That spirit drives product development as well as personal growth. We never stop aiming upward.We’re in it to win it. We’re on a path to becoming the number one intelligent validation platform in the market, and we won’t settle for anything less than being a market leader.​
How We WorkValGenesis is an equal-opportunity employer that makes employment decisions on the basis of merit. Our goal is to have the best-qualified people in every job. All qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by local law.