Event Manager - Healthcare

Company Description

Montu is Australia's largest healthtech business with a focus on alternative healthcare. Founded in 2019, it supports patients, doctors and pharmacies through its Alternaleaf clinic, offers accredited healthcare education to clinicians via its SAGED platform, and dispensing solutions to pharmacies across Australia through Leafio.

Montu is also the founding member of Cannabis Council Australia, a non-for-profit advocacy body that advances legislative change across the healthcare landscape. Our mission is to make alternative healthcare more affordable and accessible for the millions who could benefit.

Montu has been recognised as Australia’s fastest-growing tech company in the Deloitte TechFast 50 for two consecutive years (#1 in 2022 and 2023), achieving remarkable revenue growth of 26,000% and 9,000%. Named #1 on LinkedIn’s Top Startups Australia 2024, Montu has cemented its position as the largest business of its kind outside North America and continues to evolve on its journey.

This role is an Australia-based, fully work-from-home position, with access to co-working spaces in Sydney, Melbourne and Brisbane.

Job Description

Montu’s Event Manager plays a pivotal role in developing and delivering the engagement strategy for Health Care Practitioners (HCPs) across Australia.  Our Event Manager is responsible for identifying, planning and delivering an event calendar that supports the overall strategic goals for ‘Montu Brands’, and the ‘Medical Relations’ team.

The role requires someone with exceptional event management skills to manage multiple projects simultaneously, whilst delivering in a fast-paced, dynamic work environment. Areas of responsibility include conceptualisation & delivery of Clinical education events, Product launches, Conferences and Symposiums. Responsibilities include;

Event Planning

• Develop and execute event strategies that support commercial objectives including; medical and product education, thought leadership, and scientific exchange.
• Conceptualise innovative approaches to increase HCP engagement and educational impact.
• Stay updated on industry trends and competitor activity across the HCP space.

Stakeholder Engagement 

• Liaise with internal cross-functional teams to ensure alignment across commercial and regulatory functions.
• Manage relationships with healthcare professionals, patient advocacy groups, and key opinion leaders (KOLs) alongside Medical Relations and Marketing leadership.
• Lead pre and post event briefings with key stakeholders to ensure seamless running of the event. 
• Partner with external agencies, venues, and vendors 
• Provide on-site leadership for events, ensuring operational excellence.

Logistics & Operations

• Organise venues, travel, and accommodations in line with corporate policy.
• Manage speaker arrangements, honoraria, and contracts.
• Work cross-functionally to oversee digital event platforms for webinars, hybrid meetings, or virtual congresses.
• Prepare detailed run sheets, briefing packs, and contingency plans.
• Manage registrations and attendee communications

Event Communications

• Develop the event’s advertising and communications strategy with internal creative teams including; acquisition campaigns, invitations, post event engagement.
• Support the development and execution of promotional materials 
• Support scientific content delivery (slide decks, abstracts, posters) ensuring alignment with commercial objectives and regulatory requirements.

Reporting & Evaluation

• Analyse event metrics, attendance trends, and engagement data to optimise future events and reporting
• Collect attendee feedback, measure event KPIs, and report ROI.
• Run post event debriefs.
• Document all spend, transfers of value, and HCP interactions for compliance reporting.
• Provide insights and recommendations for future events.

Budget & Vendor Management

• Maintain accurate documentation for auditing purposes.
• Negotiate with suppliers while ensuring compliance with hospitality limits.
• Manage agency partners for production, AV, and logistics.

Compliance & Regulatory Management

• Ensure all events comply with regulations and codes of conduct (TGA, APHRA).
• Manage transparency reporting obligations for HCP interactions.
• Obtain necessary approvals from internal Medical, Legal, and Regulatory Affairs teams.
• Monitor event activities to ensure ethical standards are maintained.

Qualifications

• Minimum  5 years experience delivering events