Business Transformation Office Project Manager

Description

Hours: 

Monday- Friday 8am-5pm, other days/hours as needed

Location: 

Headquarters:    3035 SW Topeka Blvd

                               Topeka, KS 66611

Position Description:

The BTO Project Manager will lead project delivery and execution within CoreFirst’s BTO. This position will focus on ensuring successful project delivery in collaboration with project teams, key project stakeholders, vendor teams, and BTO governance members.

The primary effort of the BTO Project Manager will be to manage project performance, resourcing, and reporting to deliver projects on time, in budget, to scope, and with expected outcomes.

Responsibilities:

Project Focus

• The BTO   Project Manager will lead project execution teams, maintain project plans,   and drive tasks and deliverables for execution
• The BTO   Project Manager will monitor project health (i.e. scope, schedule, budget),   resource allocations, and KPI’s
• The BTO   Project Manager will track project dependencies and communicate with BTO   governance to report project progress and escalate/resolve issues

Execution Team Management

• Develop and maintain project plans across execution teams ensuring tasks are prioritized with clear ownership and timing requirements
• Drive daily communication and coordination with execution team, leveraging other enterprise stakeholders where necessary for subject matter expertise
• Resolve or escalate risks, issues, and decisions
• Create and communicate recurring status reports to leadership  
• Prepare reports and lead daily Execution Team Standup Meetings as needed
• Proactively identify opportunities for process improvement and lessons learned during project closure 

Project Performance Management

• Ensure project outcomes are aligned with CoreFirst’s strategy and project charter
• Monitor project health by tracking Key Performance Indicators (KPIs) across projects
• Monitor project financials (e.g., burn rate) and escalate forecasted variances to Business Owner and leadership
• Assess project resource capacity, adjusting resource allocation as necessary during project delivery
• Lead project reviews following initial delivery to assess ROI and articulate areas for future improvement
• Develop and execute resource onboarding for internal resources and vendor teams

Recurring Meeting Ownership:

• Weekly Project Status Meetings. Present project status report(s) to business owners, project team members, and Director of Transformation. Responsible for maintain project status report.
• As frequent as daily Execution Team Standup Meetings for business owner, project team members, delivery team members, and handoff partners (as necessary)

Other Recurring Meeting Participation

• BTO Program Health Meeting to review BTO Operations Report, resolve risks/issues, decision items, and intake/project prioritization

Resource Utilization and Development

• Operate within BTO Charter and Governance Framework. Participate in its ongoing refinement
• Utilize and maintain established reports and delivery tools.
• Use and optimize BTO toolkit and technology

Please note this description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

Required Experience:

• Three or more years of experience in project management
• Experience developing project charter, managing project budget, maintaining RAID log, and status reporting 
• Strong Microsoft Office skills (e.g., Word, PowerPoint, Excel, Outlook, Project, Visio)
• Familiar with PPM tools for project and PPM enterprise systems (e.g., Smartsheet, Microsoft Project, Primavera, Planisware, Jira, Clarity)

Preferred Experience:

• Proven experience in various aspects of program/portfolio management, Business Transformation Office (BTO), and/or Project Management Office (PMO) operations
• Holistic understanding of enterprise change impacts
• Financial Services industry expertise 

Preferred Education:

• Bachelor’s degree in related field (e.g., business, organizational behavior, systems engineering, engineering management, or communications) or equivalent Project Management work experience
• PMI certification(s) (e.g., PMP, lean project management) and/or Agil