Executive Support & Operations Coordinator

Title: Executive Support & Operations Coordinator

Team: CEO Office

Location: In-Person in New York, NY
Employment Type: Full-time

FLSA Classification: Non-Exempt

Start Date: ASAP

About Braven

We believe that the next generation of leaders will emerge from everywhere. We empower promising college students with the skills, confidence, experiences, and networks necessary to transition from college to strong first jobs, which lead to meaningful careers and lives of impact.

Learn more about Braven’s impact:

https://impactreport.bebraven.org/

https://jobsreport.bebraven.org/

About the Role

In order to achieve its ambition of serving 80,000-100,000 Fellows over the next decade, Braven is hiring an Executive Support & Operations Coordinator who will provide executive support and constituent relationship management support to 2 senior leaders: the Executive Director, New York and the Managing Director, Delaware - with the potential to support another leader if needed.

As a member of the Office of the CEO, this person will help identify opportunities to standardize and drive quality of our executive support systems and how we operate cross-collaboratively with other teams.

This person will report to the Director, Executive Support with dotted lines to two executives.

What You’ll Do

Support Senior Leaders (95%).

• Provide administrative support to two executives which includes scheduling meetings, conference calls, calendar management, and travel arrangements.
• Coordinate logistics for meetings including managing the attendee invites and responses, preparing materials, catering, travel and onsite logistics.
• Enter and update stakeholder data and project details into Salesforce and Asana.
• Draft and edit correspondence to internal and external stakeholders and project manage correspondence.
• Ensure timely processing of reimbursements and expense reports.
• Manage regional Board meeting scheduling, logistics, and board material prep, as needed.
• Provide additional administrative support to the New York and Delaware teams as it relates to the work of the Executive Director, New York and the Managing Director, Delaware.
• Execute and/or assist with ad hoc projects and tasks.

Executive Support Team Operations (5%)

• Assist the Executive Support and Operations team with event coordination, as needed.
• Cross collaborate with Executive Support team members on adhoc projects, as needed

Requirements

Who You Are

Minimum Qualifications

• At least two (2) years of administrative experience including calendar management
• Proficiency in Microsoft Suite applications (Outlook, Word, Excel, PowerPoint) and G-Suite (Google Drive, Google Docs, Google Forms, Google Sheets and Gmail) required

Preferred Qualifications

• Strong critical thinking, written, and interpersonal communication skills
• Ability to flawlessly manage multiple projects concurrently and independently
• Strong professional judgment and maturity; sensitivity with managing confidential information and ability to exercise discretion
• Strong customer service ethic
• Seeks out feedback, is receptive to feedback given proactively, and actively uses it to improve
• Interacts comfortably and authentically with people who have a range of identities, personalities, and ways of operating
• Ability to effectively manage up to ensure the timely completion of projects and tasks
• Stays focused on the objective and solutions when things are ambiguous or changing
• Bachelor’s degree or equivalent experience
• Proficiency in Salesforce, Zoom, Expensify and booking online travel
• Extraordinary organizational skills and attention to detail
• You exemplify Braven’s core values
• A demonstrated commitment to equity and inclusion
• Your experiences have informed your belief in Braven’s mission and have prepared you to work with, or for, Braven’s student Fellow population

Please know that no one ever meets 100% of the preferred qualifications. If much of this describes you, we encourage you to apply.

Work Demands

• Ability to work in-person in New York City (NYC)
• 10-20% travel to Delaware, team meetings and all-team retreats