APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

Join the College of the Liberal Arts as an Administrative Assistant within the School of Labor and Employment Relations and the Department of Anthropology. This role is great for individuals looking for variety in their next career move.

The Administrative Assistant will collaborate with faculty, staff, students, alumni, and external partners to support communications, coordinate events, manage facilities processes, and deliver essential administrative services.

Responsibilities include but are not limited to:

• Serve as the primary point of contact for in-person, email, and telephone inquiries; provide information or direct to appropriate resources

• Manage and update departmental websites in collaboration with IT; maintain social media accounts and digital communication boards

• Create and coordinate marketing and promotional materials, including Canva designs and print service requests

• Maintain directories, databases (using Microsoft Excel), and bulletin boards to ensure accurate and current information

• Oversee Alumni Relations initiatives, serving as the primary liaison to the Alumni Board

• Coordinate alumni events, including the annual Human Resources Case Competition, and lead development of the annual report

• Provide faculty support by collecting course syllabi, coordinating regalia orders, and managing textbook adoptions

• Administer facility operations, including building access (C-Cure) and submitting facilities work orders using Penn State’s LionSpaceFIS

• Manage room reservations as the primary contact for conference rooms and 25Live event bookings

• Maintain room calendars and coordinate Zoom logistics as needed

• Oversee office supply and equipment management, including inventory tracking, ordering, and maintenance

• Coordinate daily mail operations, including incoming/outgoing distribution and FedEx shipments and reconciliation

• Provide backup administrative and event support across the department as needed

Qualifications:

• Ability to stay organized with a high attention to detail and accuracy while multi-tasking

• Proven record of reliable, timely task completion

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