Lead Administrative Assistant, Global Clinical Operations (GSO)

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Titusville, New Jersey, United States of America

Job Description:

We are searching for the best talent for Lead Administrative Assistant, Global Clinical Operations (GSO). This hybrid role will be in Titusville, NJ.
 

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

We are seeking a highly organized, proactive, and trusted Lead Administrative Assistant to support the Head of Global Clinical Operations. In this role, you will operate at the center of senior leadership activities—managing complex priorities, enabling seamless operations, and ensuring high-quality execution across a range of business-critical tasks. This role is part of the Global Clinical Operations organization, Business Operations, Centralized Admin Team, Executive Support CoE, and reports directly to Ann Rombouts, Sr. Supervisor, CAN.

Success in this position requires strong judgment, discretion, and the ability to anticipate needs at an executive level, combined with a solutions-oriented mindset and a commitment to continuous improvement. You will be part of the Centralized Admin Network (CAN), connecting with peers globally to contribute to and benefit from shared practices and ongoing enhancements in administrative excellence.

Key Responsibilities:

• Proactively manage the Head of GCO’s complex and dynamic calendar, optimizing scheduling across multiple time zones and competing priorities.
• Coordinate seamless domestic and international travel, including detailed itineraries, accommodations, visas, and logistics.
• Prepare, reconcile, and submit expense reports accurately and in a timely manner.
• Draft and manage clear, professional communications to support efficient decision-making and collaboration.
• Handle highly confidential information with discretion; anticipate needs and ensure timely follow-up on critical matters.
• Enable effective leadership meetings by preparing agendas, consolidating pre-read materials, and tracking key actions.
• Lead end-to-end coordination of in-person and virtual events, ensuring high-quality execution and stakeholder experience.
• Contribute to broader administrative initiatives and support local communications and engagement activities as needed.

Qualifications:

Required

• High school diploma
• Minimum of 6 years of administrative assistant experience
• Strong time management and organizational skills, with the ability to prioritize effectively in a fast-paced environment
• Strong attention to detail and a consistent track record of delivering high-quality work while handling confidential information with integrity and discretion
• Resourceful, adaptable, and solution-oriented; able to navigate complexity, ambiguity, and apply new skills and ways of working
• Excellent interpersonal and communication skills, with a collaborative, service-oriented approach and the ability to build effective relationships across all levels of the organization
• High proficiency in Microsoft