Senior Staff Associate, Dean's Office, College of Medicine

 

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:

UUP

Job Summary:

The Dean’s Office in the College of Medicine at SUNY Downstate Health Sciences University is seeking a full-time Senior Staff Associate. The successful candidate will:

• Oversee departmental administrative activities as directed by the Chair.
• Advise and support Chair and departmental leadership with decision-making, business planning, strategy and new initiatives to grow the Department and primary care at Downstate.
• Oversee all human resources and personnel related activities including:
  • Oversee University Physicians of Brooklyn physician malpractice insurance and profit sharing
• Oversee departmental finances including:
  • Prepare annual internal operating budget for the department
  • Prepare annual budgets for the various departmental funding sources (UHD, COM, IFR, private practice plan)
  • Liaises with UHD, COM and UPS finance offices
  • Monitor account activity in all financial accounts including UHD, UPS, Research Foundation, HSCB Foundation and IFR accounts
  • Monitor UHO and UPS physician billing revenue and RVU reports
  • Develop business plans and analyses for new and existing practice areas, Initiatives and physician and practice productivity
• Assist in administrative and scheduling needs and activities of the residency and UME programs.
• Represent department and Chair (as requested) at COM, UHD, practice plan and other meetings.
• Assist with policy and procedure development and performance measurement and improvement within the Department and its clinical operations.
• Provide grants management support.
• Coordinate special events and projects.
• Support of the interaction and interface with the Office of Graduate Medical Education as it pertains to Undergraduate Medical Education.
• Management of all medical education finance activities, medical education operating and personnel budgets:
  • Planning for and forecasting expenditures; and oversight of department procurement and travel.
• Participation in the planning of department programs in conjunction with Department Chair, Faculty, and Campus Administration.
• Ensure that the infrastructure that supports the department's undergraduate medical education programs are maintained, Including websites and the procurement of necessary supplies and materials.
• Support the administration of the SUNY Downstate New York Eta Chapter of Alpha Omega Alpha (AOA).
• Serve as the Chair's administrative representative on departmental issues with the Dean's Office, Hospital Administration and Faculty.
• Assist in monitoring monthly medical record deficiencies. Notify physicians of noncompliance.
• Coordinate departmental policies and procedures. Update department and division policies as requested by the Chair.
• Serve as the department liaison with hospital-wide Performance Improvement and Regulatory Affairs activities.
• Organize various department teaching activities, including informal conferences and presentations.
• Attend departmental operations and performance improvement meetings.
• Attend department meetings and assist in preparing agenda if requested.
• Attend COM, UHD practice plan administrator meetings as scheduled.
• Organize and attend departmental and hospital operations and performance improvement committee meetings.
• Be accountable for special projects as assigned.

Required Qualifications:

• Bachelor's Degree.
• 5+ years of administrative work experience in an academic medical center or closely related setting.
• Demonstrated ability in financial and personnel management.
• Excellent written, verbal and interpersonal communication skills.
• Excellent analytical skills.
• Excellent executive leadership capability. 
• Or, a satisfactory equivalent combination of experience, education and training. 

Preferred Qualifications:

• Master's Degree in Education, Business or Healthcare Administration or equivalent graduate degree. 

Work Schedule:

Monday to Friday; 9:00am to