Business Administrator

THE SALVATION ARMY

NORTH & CENTRAL ILLINOIS DIVISION

TRI-CITY/ST. CHARLES CORPS

POSITION DESCRIPTION

 

POSITION TITLE:                  Business Administrator          

LOCATION/DEPT:                 Tri-City/St. Charles Corps

REPORTS TO:                       Corps Officers

FLSA CATEGORY:                Non-Exempt

STATUS TYPE:                     RFT

PAY GRADE:                         407

PAY RANGE:                         $25.04 – $30.05

 

OUTCOMES

Responsible for the daily operations of the Tri-City Corps, ensuring that financial and facility administration is handled in a timely, accurate & efficient manner. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Financial Administration
   1. Financial information is processed in a timely and accurate manner, in accordance with the standards of the North & Central IL Corps Accounting department.
   2. Categorizing and depositing all donations & other cash receipts.
      1. Scan all donations and tithes on a weekly basis.
      2. Deposit all program service fees and non-donor income no more than 3 days after receiving.
      3. Review and verify donation deposits upon posting in the bank account.
   3. All accounts payable functions.
      1. Review, code, and submit to Corps Accounting all invoices, expense vouchers and reimbursement requests.
      2. Monitor cash flow and recommend to the officers invoices requiring payment.
      3. Communication with vendors regarding any invoice discrepancies or questions.
   4. Responsible for maintaining gift card inventory according to Salvation Army minutes.
   5. Maintain detailed financial records according to Salvation Army Minutes, including but not limited to all financial transactions, reports and source documents to substantiate all cash receipts and disbursements.
   6. Assist in preparing various financial reports and budget information for Corps Officers, federal and local government agencies, Advisory Board, Corps Council, United Way/Community Chest applications, grant applications and audits, as well as end of year contribution statements for church donors.
   7. Assist the Corps Officer in creating the yearly Corps budget and submit it to divisional headquarters, as requested.
   8. Assist in monitoring statements for accuracy for Tri City funds kept elsewhere.
      1. Reserve accounts.
      2. Capital Trust accounts.
   9. Serve as liaison and control for EFSP funding for the Fox Valley Corps.
      1. Process EFSP requests and verify eligibility for EFSP funding.
      2. Submit eligible EFSP requests to DHQ for processing.
      3. Complete compliance reporting and submitting to EFSP board in a timely manner.
   10. Assist Corps Officers in generating monthly statistical records.
       1. Inputting attendance for weekly programs.
       2. Gathering, inputting, and compiling month end statistics in preparation for DHQ submission.
   11. Assist with maintaining financial records for youth programming, including:
       1. Residential Camp Applications, payments, & receipts.
   12. Maintain records for Corps Grants, including but not limited to:
       1. United Way Funding
       2. Pathway Of Hope Funding
       3. Geneva Community Chest
       4. Other Grants as received
2. Facility Administration
   1. Supervise and manage community service workers and volunteers.
      1. Create and manage daily task sheets for community service workers.
      2. Monitor seasonal and monthly duties to ensure proper maintenance of the building.
   2. Oversee maintenance & repairs for the Corps facility.
      1. Call service companies for general repair and maintenance as well as maintain current and accurate records.