Jobs and Careers

Accounting Generalist (Payroll & Accounts Payable)

Naperville, United Statesfull_timeVerifiedPosted 19 Dec 2025

💰 $50,000/yr

About the role

Location: Naperville, IL
Schedule: Full-Time | 32 hours per week
Work Hours: Monday–Thursday
Reports To: Accounting Manager
Starting Pay: $25.00 per hourPosition Summary
We are seeking a detail-oriented Accounting Generalist with strong experience in payroll and accounts payable. This role supports multiple companies and requires a high level of accuracy, confidentiality, and the ability to meet strict deadlines in a fast-paced environment.Payroll Responsibilities

Process bi-weekly payroll using Paychex Flex for three companies, including pulling and verifying Time & Attendance (T&A) hours
Upload and verify employee expense reimbursements via CSV files, including live check expenses
Review and reconcile payroll registers, batch totals, and deduction summaries prior to submission
Maintain accurate payroll records for bonuses, new hires, terminations, and PTO adjustments
Review timecards and attendance reports for accuracy and policy compliance
Prepare and process approved off-cycle payroll payments (manual checks)
Ensure compliance with federal and state payroll regulations while maintaining strict confidentiality
Process payroll using Paycom and Flight (NACHA file) systems as applicable
Save and maintain payroll reports and supporting documentation on the shared drive
Perform final payroll reviews to ensure accuracy prior to processing

Accounts Payable Responsibilities

Enter vendor invoices accurately in Microsoft Dynamics GP, verifying vendor details, invoice dates, GL coding, and payment terms
Match invoices to receiving documentation when required
Code invoices to the correct accounting period, location, and GL account
Prepare and process check runs, ACH payments, and employee expense reimbursements
Reconcile vendor statements and resolve discrepancies in a timely manner
Maintain W-9 documentation and assist with 1099-NEC year-end reporting
Communicate professionally with vendors and internal departments regarding payment inquiries
Monitor and manage the Accounts Payable inbox daily
Reconcile EFT payments in Chase Bank against AP ledger entries
Save and organize invoices in SharePoint for proper recordkeeping
Assist management with special projects and process improvements as needed

Required Skills & Competencies

Exceptional attention to detail and accuracy
Proficiency with Paychex Flex, Paycom, Microsoft Dynamics GP, Excel, and SharePoint
Working knowledge of ACH processing, NACHA files, and bank reconciliations
Strong organizational and time-management skills
Ability to work independently with minimal supervision
Reliable, accountable, and deadline-driven
Strong written and verbal communication skills

Education & Experience

Associate’s Degree (A.S.) in Accounting preferred
Minimum 2+ years of accounting experience, with payroll and AP responsibilities
Experience processing multi-company payroll strongly preferred

Benefits Include:

Health Insurance through BCBS and MOO, available after 90 days of employment, including medical, dental, vision, accident, and short-term/long-term disability coverage
401(k) Retirement Plan through Paychex Flex PEO, eligible after 1 year of service
Paid Time Off (PTO):
- 0–1 year: 10 days annually (accrual rate: 0.0385 per hour)
- 1–5 years: 15 days annually (accrual rate: 0.0577 per hour)
- 6+ years: 20 days annually (accrual rate: 0.0770 per hour)
Paid Holidays: Regular pay for 8 observed holidays per year