Executive Assistant to the VP of Wholesale, Americas

INTRODUCTION

At Burberry, we believe creativity opens spaces. Our purpose is to unlock the power of imagination to push boundaries and open new possibilities for our people, our customers and our communities. This is the core belief that has guided Burberry since it was founded in 1856 and is central to how we operate as a company today.   

We aim to provide an environment for creative minds from different backgrounds to thrive, bringing a wide range of skills and experiences to everything we do. As a purposeful, values-driven brand, we are committed to being a force for good in the world as well, creating the next generation of sustainable luxury for customers, driving industry change and championing our communities. 

JOB PURPOSE

To provide administrative assistance to the Vice President of Wholesale and Vice President of Merchandising and properly support the administrative functions of the Department.

 

RESPONSIBILITIES

• Manage daily workflow of Vice President of Wholesale and Vice President of Merchandising, including scheduling appointments, maintaining calendars, telephone, Department and group meetings, expense reports, files, travel plans, meeting materials
• Provide administrative support to department such as coordinate meetings and agendas; assist with presentations and meeting materials.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Ensure Vice President of Wholesale and Vice President of Merchandising are prepared with necessary materials for meetings. 
• Read and analyse incoming memos, letters, and reports to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes, email and postal mail.

• Coordinate setup of new employees.
• Complete expense reports and check expenses prior to being sent for approval.
• Make travel arrangements for Vice President of Wholesale and Vice President of Merchandising.
• Greet visitors and determine whether they should be given access to specific individuals.
• Maintain department’s organization charts, phone lists, and weekly movement.
• Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Regularly handle critical and highly sensitive and confidential matters. 
• Act as liaison to executive's direct reports and his staff.  
• Other responsibilities including special projects as required to increase the professional effectiveness and efficiency of the Vice President of Wholesale and Vice President of Merchandising.

 

CONNECTING WITH OTHERS

• Work effectively as a member of a cross- functional department team  by focusing on team objectives and communicating clearly
• Build and maintain strong working relationships with all other functional departments such as Retail, Supply Chain, Marketing, etc

PERSONAL PROFILE

QUALIFICATIONS

• High level of proficiency of Microsoft Outlook, Word, Excel, PowerPoint 
• Highly organized and detail-oriented
• Strong communication skills, both written and verbal
• Strong interpersonal skills and the ability to establish and build partnerships with all levels of management and business partners
• Exceptional time management and prioritization skills
• Creative, assertive and solution- oriented when faced with difficult challenging directives
• High level of professionalism and ability to maintain highest level of confidentiality
• Strong problem solving and follow up skills; must be proactive and take initiative to support executive.
• Ability to be very flexible in reprioritizing near-term accountabilities
• Bachelor’s Degree, preferred

 

EXPERIENCE

• Minimum of three to five years administrative experience supporting high-level executive. 
• Proven ability to demonstrate flexibility in a fast pace and consistently changing environment
• Prior experience working in a team-based atmosphere
• Proven ability to handle multiple assignments while working with diplomacy and efficacy in a highly pressurized environment 
• Luxury retail experience, preferred

 

FOOTER

Burberry is an Equal Opportunities Employer and as such, treats all applications equally and recruits purely on the basis of skills and experience.

 

•    Expected base salary for the role will generally be between $85,000.00 and $85,000.00 per year at the commencement of employment. However, base salary if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include c