Executive Assistant - Corporate

Executive Assistant - Corporate | Summit Healthcare Mgmt | Franklin, Tennessee

About the Job:

The Executive Assistant will provide comprehensive administrative support to senior executives. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced corporate environment. The Executive Assistant will act as a key liaison between the executive team, internal stakeholders, and external partners while ensuring efficient day-to-day operations.

Roles and Responsibilities:

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements. ​

• Prepare and edit correspondence, reports, presentations, and other business documents. 

• Handle confidential information with a high level of discretion and professionalism. 

• Screen emails and calls, responding on behalf of the executive as needed. 

• Coordinate and facilitate communication between executives, employees, and external partners. 

• Organize and prepare materials for meetings, including agendas, presentations, and minutes. 

• Assist in the planning and execution of company events, conferences, and executive offsites. 

• Attend meetings as needed, take detailed notes, and follow up on action items. 

• Arrange complex travel itineraries, accommodations, and transportation for executives. 

• Process and track expense reports, ensuring compliance with company policies. 

• Support executives in strategic planning and key projects, ensuring deadlines are met. 

• Conduct research and compile data to support business initiatives and decision-making. 

• Assist in drafting and reviewing key corporate documents and reports. 

• Acts as a liaison with other departments and outside agencies, including high-level staff such as hospital management, Human Resources and other team members. Handles confidential and non-routine information and explains policies when necessary. 

• Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects which may include planning and coordinating multiple presentations, disseminating information, organizing large scale company events. 

• Proofreads communications and materials for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. 

• Monitors, analyzes and processes expense reports sending to accounts payable. Processes check requests for payment. 

• May be available to work a flexible schedule as needed. 

• May be required to be on-call after regular business hours.  

Education/Experience/Skill Requirements:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred. 

• Three or more years of experience as an Executive Assistant or in a similar role, preferably in a corporate environment. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools. 

• Strong organizational and time-management skills with the ability to multitask and prioritize effectively. 

• Excellent verbal and written communication skills. 

• High level of professionalism, discretion, and confidentiality. 

• Strong problem-solving abilities and proactive approach to challenges.

Why Summit Healthcare Mgmt?Summit Healthcare Mgmt offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications. Q