DC TEFAP Program Coordinator

About the Organization:

It is an exciting time at the Capital Area Food Bank (CAFB) as we continue to undertake our mission. We know that creating long term solutions to food security requires more than meals. It requires education, training, and collaboration. We are seeking people with strong ideas and a passion to come together to address the complex interrelated issues of food security, poverty, and equity. We are expanding in multiple ways: providing food for today and addressing the root causes of hunger by partnering with organizations that provide critical services like job training programs, health care and education. Food has the power to transform lives and move everyone forward. Find out how on our website at capitalareafoodbank.org. Let us discuss how food is at the center of everyone's healthy life!

Description:

This position coordinates the outreach and training of partner agencies in The Emergency Food Assistance Program (TEFAP) in the District of Columbia. TEFAP is a program that provides nutritious government food to low-income families. The position requires an individual who is eager to build strong relationships with community organizations and with the state agency that oversees the program. The Program Coordinator will serve as an integral part of the TEFAP team to expand the reach of CAFB’s presence in the community.  

Essential Functions:

TEFAP Administration - 65%

• Conduct outreach and onboard additional partners to the TEFAP program in the District of Columbia

• Provide initial trainings to new TEFAP partners, annual recertification trainings, and other relevant trainings as needed to ensure program compliance

• Ensure that training materials are up to date to meet state and federal requirements

• Work alongside the Service Insights (data recording and analysis) team to onboard TEFAP partners into the database system

• Work with Operations and Food Resources Departments to maintain a consistent and nutritious inventory that is in line with our ability to distribute the food in a timely manner

• Collect and analyze data, as required by USDA

• Prepare and ensure timely submission of monthly and quarterly reports to the state agency

• Communicate with state agency regarding reports, compliance, and program guidance

• Streamline processes for accurate tracking, filing, report preparation, and timely report completion

• Collaborate on different CAFB initiatives to accomplish strategic goals

TEFAP Site Reviews, Data Monitoring, Audits – 35%

• Monitor sites/site coordinators to ensure program guidelines are being met

• Maintain and update all records pertaining to TEFAP, including updating and maintaining Standard Operating Procedures for the program

• Perform site inspections on an annual or as needed basis to ensure sites are in compliance with USDA requirements

• Prepare documents for internal and external audits

• Other TEFAP duties as assigned

Requirements:

• 4-year degree or Associate’s degree with 1-3 years professional experience
• Excellent written communication and public speaking skills
• Highly organized with strong attention to detail
• Ability to prioritize and adhere to tight deadlines
• Ability to analyze and report data
• Experience using Excel and proficient in Microsoft Office programs