Administrative Associate

Job Posting Title:

Administrative Associate

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Hiring Department:

South Asia Institute

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

20

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Mar 11, 2024

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Position Duration:

Expected to Continue Until Aug 31, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This position is a part time 20 hour/week position with an end date of 08/31/25. 

What benefits do I receive with UT?  The university offers an impressive benefits package. For more details on benefits, please see:https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs. The remote location must have a reliable internet connection to support working remotely. UT policies on Flexible Work Arrangements are available at https://hr.utexas.edu/current/fwa.

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/.

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/.

For more information on college staff professional development, please visit: 

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund.

Purpose

The South Asia Institute (SAI) at the University of Texas at Austin is a federally funded resource center on South Asia related matters for Texas and beyond. Position will identify partnership opportunities with institutions of higher education in South Asia as well as process and manage paperwork related to these partnerships. This position will also assist with publicizing SAI events and student research as well as publish and SAI’s annual newsletter.  

Job Responsibilities 

• Applying for Federal Grants including identifying opportunities for partnerships with institutions of higher education in South Asia and writing/submitting proposals for federal funding

• Working with students to develop blogposts to publicize SAI evens such as the seminar series and conferences, and student research through a Students' Blog

• Publishing the SAI Newsletter including planning, commissioning and editing content, and working with the design team

• Processing J-1 Visitor applications of international visitors to UT for SAI programs and partnerships

• Other related functions as assigned.

Required Qualifications

Bachelor’s degree in related field with 1 year of experience.  Excellent written, oral, and interpersonal skills. Proficiency with Microsoft Office Suite, especially with Excel and Word. Professional demeanor and ability to work well with a wide variety of people. Ability to work with minimal supervision and exercise independent judgment. Ability to work with confidential information with tact and discretion. Ability to multi-task and effectively manage projects with attention to detail and extreme accuracy. 

Preferred Qualifications

More than the required experience. Experience with grant application, management, and reporting. Working knowledge of UT policies, procedures, and administrative systems.  Experience coordinating or providing administrative support for a program or office in a university setting.  Working knowledge of at least two South Asian languages.

Salary Range

$45,000+ depending on qualification ($22,500 prorated for 20 hours/week)

Working Conditions

• Typical office environment

• Austin-area base is required with a blend of in-person work and remote work. 

Required Materials

• Resume

• 3 professional references

• Letter of interest

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